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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Brandon Town Council

Old School House

Brandon 1

IP270AA

Contact

Brandon Town Council

Email

office [at] brandon-tc.gov.uk

Country

United Kingdom

Region code

UKH14 - Suffolk

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Other type

Town Council

I.5) Main activity

Other activity

soft and hard landscaping for new cemetery

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Pre-Construction, Contract Administration and Post Contract Duties in Connection with the the Construction of a New Municipal Cemetery in Brandon, Suffolk

Reference number

BTC26001

II.1.2) Main CPV code

• 45215400 - Cemetery works

II.1.3) Type of contract

Works

II.1.4) Short description

Project Background

Brandon Town Council invites firm priced tenders from suitably qualified and experienced consultants to provide tender preparation, contract administration and associated professional services for the development of a new municipal cemetery. West Suffolk County Council Planning Application Reference: DC/25/1445/FUL. Site: Cemetery, Manor Road, Brandon, Suffolk. Development includes change of use from agricultural land to a new municipal cemetery, creation of vehicular and pedestrian access arrangements, and construction of entrance walls and gates. Progression beyond Phase 1 will be subject to the outcome of a public consultation process and the Council securing appropriate funding.

II.1.5) Estimated total value

Value excluding VAT: £28,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Main site or place of performance

Cemetery site

Manor Road

Brandon

Suffolk

II.2.4) Description of the procurement

Phase 1 - Pre-Contract Services (RIBA Stage 4)

Compile the tender pack to include:

• Form of Contract Selection NEC or JCT

• Works Information/Scope/ Employer's Requirements

• Pre-Construction Information under CDM 2015 Regulations

• Preliminaries

• Schedule of Works to include pricing schedule templates

• NBS Specification for the works

• Architectural and Structural Engineering Drawing Registers

• Conduct pre-tender site meetings with contractors

• Manage Clarifications process

• Conduct a full tender price evaluation and technical checks and make a recommendation to the Buyer

Phase 2 - Contract Administration Services (RIBA Stage 5)

• Prepare contracts for signing

• Evaluate the Contractors Construction Phase Health and Safety Plan and advise the Buyer accordingly

• Ensure the Principal Designer and Principle Contractor Duties are correctly allocated and that the Health and Safety Executive are formally notified via an F10 Form

• Arrange and attend pre start and monthly progress meetings

• Conduct fortnightly site inspections and provide photographic evidence

• Manage Change Control, Variations and Time Management

• Conduct monthly valuations and issue Payment Notices and Pay Less Notices in accordance with statutory time frames and issue all certificates to Practical Completion.

• Manage the handover of the Construction Health and Safety File and all Building Regulations Certification prior to practical Completion

Phase 3 - Post-Completion Services (RIBA Stage 6)

• Provide Post Completion Support

• Inspect the site for defects prior to the defects liability period

• Negotiate the final account and release all retentions

• Issue all final certification

Consultant Requirements

Relevant experience, NEC or JCT contract administration experience, CDM 2015 Principal Designer capability and appropriate professional indemnity insurance.

II.2.5) Award criteria

Cost criterion - Name: Value for Money and fee proposal / Weighting: 40

Cost criterion - Name: Previous experience and examples of similar projects and contracts / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £28,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

4

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Electronic Tenders cannot be accepted IAW our financial regulations

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Consultant Requirements

Relevant experience, NEC or JCT contract administration experience, CDM 2015 Principal Designer capability and appropriate professional indemnity insurance.

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

14 December 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 1 February 2027

IV.2.7) Conditions for opening of tenders

Date

21 December 2026

Local time

12:00pm

Information about authorised persons and opening procedure

IAW our Financial regulation the tender information has to be received into the council either via post or in person to the council offices in double sealed envelopes addressed to the town clerk and an indication it is a tender application.

The applications will be opened at the same time by the clerk and a councilor .

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Brandon Town Council

Brandon

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Procurement Timetable

Activity and Date

Publication of Invitation to Quote 02/11/26

Deadline for Clarification Questions 21/11/26

Issue of Clarification Responses 28/11/26

Tender Submission Deadline 14/12/26 Noon

Evaluation of Quotations 21/12/26

Council Approval of Award Recommendation 11/01/27

Notification of Successful Tenderer 15/01/27

Anticipated Appointment and Commencement of Phase 1 TBC

Evaluation criteria

Evaluation Criteria (60% Quality / 40% Price)

Evaluation Criterion Weighting

Relevant Experience and Track Record 15%

Understanding of the Project and Proposed Methodology 20%

Project Team Qualifications and Capacity 10%

Approach to Contract Administration and Principal Designer Duties 15%

Total Quality Score 60%

Fee Proposal and Value for Money 40%

Total 100%

The lowest compliant tender will receive the maximum available price score, with all other tenders scored proportionately. Brandon Town Council reserves the right to amend the procurement timetable and not to award a contract.