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Construction Contract Leads

Scope

Description

The University is seeking to appoint a suitably qualified provider for access controls fitting to existing doors and new door sets to our London Campus at York St John London Campus, Republic, Export Building, 1 Clove Crescent, London, E14 2BA.

The University is seeking to improve the security, accessibility and operational effectiveness of its estate through the installation of electronic access control systems to a number of internal and external door sets. The project comprises the upgrade of four existing door sets and the installation of four door sets with new self-closing doors incorporating fully integrated access control systems.

The objective is to provide a robust, reliable and future-proof solution that enhances the management of building access while supporting the safe and efficient operation of University facilities. The completed installation must integrate with existing landlord managed security infrastructure where applicable, minimise disruption to building users and provide a consistent standard of operation across all affected locations.

The University requires a contractor capable of delivering a complete turnkey solution, including survey, design, supply, installation, testing, commissioning, documentation and handover. Particular importance will be placed on system reliability, ease of maintenance, compliance with relevant legislation and standards, and the quality of the user experience for staff, students and visitors.

The successful contractor will be expected to demonstrate a clear understanding of working within occupied educational buildings, maintaining business continuity, managing safety risks, and coordinating works to minimise disruption to teaching, learning and administrative activities.

The University's vision is to deliver a secure, compliant and sustainable access control system that supports current operational requirements whilst providing flexibility for future changes to the estate and security arrangements.

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Total value (estimated)

• 拢80,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 4 January 2027 to 5 February 2027
• 1 month, 2 days

Main procurement category

Works

CPV classifications

• 44421500 - Armoured or reinforced doors
• 44521120 - Electronic security lock
• 45421100 - Installation of doors and windows and related components

Contract locations

• UKI - London
• UKI4 - Inner London - East

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

16 November 2026, 12:00pm

Tender submission deadline

23 November 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Award criteria

Procedure

Procedure type

Below threshold - open competition

Contracting authority

York St John University

• Public Procurement Organisation Number: PGRG-9322-VXQG

Lord Mayors Walk

York

YO31 7EX

United Kingdom

Contact name: Victoria Murden

Telephone: 01904 876216

Email: v.murden [at] yorksj.ac.uk

Region: UKE21 - York

Organisation type: Public authority - sub-central government