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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Perth & Kinross Council

2 High Street

Perth

PH1 5PH

Contact

Sarah Lang

Email

Sarahlang [at] pkc.gov.uk

Telephone

+44 1738475000

Country

United Kingdom

NUTS code

UKM77 - Perth & Kinross and Stirling

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

PKC13471 CDT Equipment and LEV Extraction Systems – Servicing, Planned, Preventative and Reactive Maintenance

Reference number

PKC13471

II.1.2) Main CPV code

• 50800000 - Miscellaneous repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Perth & Kinross Council is seeking to appoint suitably qualified and experienced supplier to carry out planned preventative and reactive maintenance to:

CDT wood and metal working equipment (fixed and portable)

Forges, kilns and welding equipment

Laser cutters

CNC machines

Fume Cupboards and Local Exhaust Ventilation Systems

II.1.5) Estimated total value

Value excluding VAT: £1,015,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM77 - Perth & Kinross and Stirling

Main site or place of performance

Perth and Kinross

II.2.4) Description of the procurement

Perth & Kinross Council are seeking to appoint suitably qualified and experienced contractor to carry out planned preventative and reactive maintenance to:

CDT wood and metal working equipment (fixed and portable)

Forges, Kilns & welding equipment

Laser cutters

CNC machines

Fume Cupboards and Local Exhaust Ventilation Systems

In all PKC properties and their associated buildings within the PKC geographical area

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 70

Price - Weighting: 30

II.2.6) Estimated value

Value excluding VAT: £1,015,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Option of extending (either singly or in phases) for a further period (or periods) of up to 36 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

4A.2 Bidders that are applying for the following Contract must confirm that

they hold particular authorisation or membership of a particular organisation

needed in order to be able to perform the service in question:

Any contractor or subcontractor undertaking relevant work must hold current registration or approved-contractor status with the applicable body:

Gas Safe Register for gas/LPG work

and NICEIC, SELECT or NAPIT for electrical work.

III.1.2) Economic and financial standing

List and brief description of selection criteria

Economic and financial standing

4B.4 Bidders will be required to state values for the following for the last two financial years:

1. Current Ratio (Current Assets divided by Current Liabilities)

2. Net Assets (Net Worth) (value per the Balance Sheet, no calculations required)

4B.5.1 The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Minimum level(s) of standards possibly required

4B.4

The acceptable range is:

1. Current Ratio - it is expected that the ratio is equal to or greater than 1, i.e. Current Assets will equal or exceed Current Liabilities for both years. Reasons for not meeting the required test to be disclosed by tenderers together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract.

2. Net Assets (Net Worth) - it is expected that the Net Worth will be positive, i.e. a Net Assets position for both years. Reasons for not meeting the required test to be disclosed together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract.

4B.5.1

Employer’s (Compulsory) Liability = 10 million GBP for each and every claim

Public Liability = 5 million GBP for each and every claim

Professional Risk Indemnity Insurance = 2 million GBP

III.1.3) Technical and professional ability

List and brief description of selection criteria

4C.1.2 Bidders will be required to provide three examples that demonstrate that they have successfully delivered comparable works within a similar environment, i.e. non-domestic, over a term (3 to 4 years).

4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon. For information only.

4C.6 Bidders shall ensure suitably trained, competent and professionally qualified to a standard recognised in the field of work and suitably experienced in maintenance and service to a standard and specification of the installations under this contract.

4C.8.1 Bidders will be required to confirm their average annual manpower for the last three years. For information only.

4C.8.2 Bidders will be required to confirm the number of managerial staff for the last three years. For information only.

4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment available to them in relation to this procurement exercise. For information only.

4C.10 Subcontracts. For information only.

4D.1 Quality Management Procedures

4D.1 HEALTH AND SAFETY PROCEDURES

4D.2 Environmental Management Standards

Minimum level(s) of standards possibly required

4C.6 As a minimum, any operative working on:

gas or LPG systems shall carry suitably endorsed GAS SAFE identification cards;

electrical systems shall carry suitably endorsed NICEIC, SELECT, or NAPIT identification cards;

LEV systems shall hold BOHS qualifications P601, P602 and P604, or equivalent qualifications approved by the Contract Administrator;

LEV, Fume Cupboards & CDT Equipment shall hold the following BOHS qualification M200 – Basic Principles in Occupational Hygiene, or an equivalent qualification approved by the Contract Administrator.

Asbestos Awareness training

4D.1 Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

2. The bidder must be able to provide documented evidence of their Quality Management policies and procedures as detailed in evaluation guidance.

4D.1 HEALTH AND SAFETY PROCEDURES

1. The bidder must hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR,

2. The bidder must be able to provide documented evidence of their Health and Safety policies and procedures as detailed in evaluation guidance.

4D.2 Environmental Management Standards

1 The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with

BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,

OR

2. The bidder must be able to provide documented evidence of their Quality Management policies and procedures as detailed in evaluation guidance.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

16 November 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

16 November 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: October 2033

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

4.3 The estimated value of the Contract is 1,015,000.00 GBP (including any extension options).

The estimated value of part 1 for the 7 year period is 415,000 GBP.

The estimated value of part 2 (notional quantities) is 600,000 GBP. The quantities etc for the reactive element are for evaluation purposes only.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32942. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement, more information on community benefits can be found in the instructions for tenderers document.

(SC Ref:845655)

VI.4) Procedures for review

VI.4.1) Review body

Perth Sherriff Court

Tay Street

Perth

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Perth Sherrif Court

Tay Street

Perth

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

Perth Sherriff Court

Tay Street

Perth

Country

United Kingdom