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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Molendinar Park Housing Association Limited

3 Graham Square

Glasgow

G31 1AD

Contact

Lindsay Gibb

Email

admin [at] molendinar.org.uk

Telephone

+44 1415645256

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Molendinar Park HA Common Area Cleaning 2027

Reference number

6448

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Candidate will be responsible for the cleaning of external common areas in/ to the Employer鈥檚 approximately 87no. tenanted properties including: all stairs & landings (including annual deep clean option), close windows, bin stores, front and rear entrances, pathways and office/ common room windows. Provide all necessary cleaning supplies, safe temporary access and all resultant communication/ quality control including monitoring forms, to occupied properties at Various Addresses, Glasgow G31, G40 & G45.

There are also rated items for pricing one off or ad-hoc services comprising: Power washing; Wheelie bin cleaning; Deck scrub; Urine or excrement clean up/ disposal Blood or body fluid clean up/ disposal; Cleaning Guano; Sealing cleaned close floors/ stairs; Graffiti removal; Sharps/ needle sweep & disposal; Voids clearance; Bulk uplift and Temporary access.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services
• 90500000 - Refuse and waste related services

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

Main site or place of performance

Glasgow G31, G40 and G45

II.2.4) Description of the procurement

The tender documents comprise the SPD document [minimum selection standards]; the Specification of Works [contract & tender pricing document]; and the [tender quality] Contractor Design Proposals/ Statement [CDP].

The tender evaluation will comprise the SPD, your quality score for your Contractor Design Proposals [CDP]; and the Contract Sum stated on the Form of Tender.

The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

Quality- Contractor Design Proposals [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer鈥檚 stated aspirations/ requirements and the information provided by the candidate(s). The Contractor CDP scores will be converted to a percentage, prior to weighting.

Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

The highest scoring candidate may be recommended for acceptance as the preferred contractor.

II.2.5) Award criteria

Quality criterion - Name: CDP Quality submission / Weighting: 70

Price - Weighting: 30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2027

End date

31 March 2028

This contract is subject to renewal

Yes

Description of renewals

The initial contract period will be to 31st March 2028, with options to extend the contract solely at the Employer鈥檚 discretion on an annual basis thereafter to 31st March 2032.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Candidates must refer to the Instructions to Tenderers and Project Criteria at pages 5-14 of the Specification of Works, which contains important information about the tender requirements and process.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As stated in the SPD and Specification of Works, Minimum Standards at pages 8-10

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the Specification of Works

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

2 November 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 1 February 2027

IV.2.7) Conditions for opening of tenders

Date

2 November 2026

Local time

2:00pm

Place

The offices of Molendinar Park Housing Association, 3 Graham Square, Glasgow G31 1AD and/ or remotely on line.

Information about authorised persons and opening procedure

In accordance with Molendinar Park HA tendering procedures

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Refer Specification of Works Schedule 7

(SC Ref:844602)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court

1 Carlton Place

Glasgow

G5 9TW

Email

glasgow [at] scotcourts.gov.uk

Telephone

+44 1414298888

Country

United Kingdom

Internet address