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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Loreburn Housing Association

7 Gifhorn House, Shakespeare Street

DUMFRIES

DG1 2JB

Email

lynneb [at] loreburn.org.uk

Telephone

+44 1387321300

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from another address:

Ewing Somerville Partnership (Scotland) Ltd.

40 Speirs Wharf

Glasgow

G4 9TH

Email

info [at] ewing-somerville.com

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Maintenance and Repair of CCTV, Door Entry & Fire Alarm Systems 2026-2028

Reference number

ESP 5017

II.1.2) Main CPV code

• 50610000 - Repair and maintenance services of security equipment

II.1.3) Type of contract

Services

II.1.4) Short description

The work to be carried out under this Contract comprises ??

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

CCTV Installations

Lot No

1

II.2.2) Additional CPV code(s)

• 50610000 - Repair and maintenance services of security equipment
• 50000000 - Repair and maintenance services
• 92222000 - Closed circuit television services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries and Galloway

II.2.4) Description of the procurement

The works comprises planned maintenance and servicing of existing CCTV Installations, and associated reactive repair and call-out works.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60%

Price - Weighting: 40%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

There is an option - at the Client's discretion - of further 12-month extensions, up to a maximum of two further years in total.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2) Description

II.2.1) Title

Fire Detection & Alarm Systems

Lot No

3

II.2.2) Additional CPV code(s)

• 31625200 - Fire-alarm systems
• 31625100 - Fire-detection systems
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

II.2.4) Description of the procurement

The works comprises planned maintenance and servicing of existing Fire Detection & Alarm systems, and associated reactive repair and call-out works.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

There will be the option - at the client's discretion - to extend the contract by further 12-month periods, up to a maximum of two further years.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2) Description

II.2.1) Title

Controlled Door Entry Systems

Lot No

2

II.2.2) Additional CPV code(s)

• 50610000 - Repair and maintenance services of security equipment
• 50000000 - Repair and maintenance services
• 44221200 - Doors
• 92222000 - Closed circuit television services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

II.2.4) Description of the procurement

The works comprises planned maintenance and servicing of existing Controlled Door Entry systems, and associated reactive repair and call-out works.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

There will be the option - at the client's discretion - to extend the contract by further 12-month periods, up to a maximum of two further years.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1]Enrolment in a relevant professional register. The following statement clarifies the requirement:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

The relevant trade register in the UK is the Companies House Register - :// or equivalent in other countries.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

30 October 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

30 October 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: The contract duration is 2 years after which the contract may be re- procured or extended - at the Client's discretion - for a maximum further period of 24 months.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Refer to Appendix D contained within the Contract Documentation.

(SC Ref:843068)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Dumfries Sheriff Court

Court House, 40 Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom