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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Falkirk Council

The Foundry, 4 Central Boulevard, Central Park

Larbert

FK5 4RU

Email

CPU [at] falkirk.gov.uk

Telephone

+44 1324506070

Country

United Kingdom

NUTS code

UKM76 - Falkirk

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for Provision of Cleaning Services for Properties, Communal Areas and Kitchens

Reference number

PS/002/27

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Falkirk Council intends to appoint suitably experienced cleaning providers for the provision of cleaning services for properties, communal areas, and kitchens at various sites within the local authority area.

II.1.5) Estimated total value

Value excluding VAT: 拢3,840,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Deep Clean of Kitchens, Canopies and Ductwork

Lot No

4

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services
• 90911200 - Building-cleaning services
• 90919300 - School cleaning services

II.2.3) Place of performance

NUTS codes

• UKM76 - Falkirk

Main site or place of performance

Falkirk Council Area.

II.2.4) Description of the procurement

The service will cover regular cleaning of production kitchens and serveries across Falkirk Council鈥檚 schools and corporate sites. The authority has a commitment to conduct an annual deep clean of these kitchens to ensure and maintain safety standards. The deep clean should encompass a full clean of all equipment within the equipment and all surfaces. There is also a requirement for the scheduled cleaning and/or replacement of filters in kitchen canopies.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 拢130,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 February 2027

End date

31 January 2031

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2) Description

II.2.1) Title

External Cleaning

Lot No

5

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services
• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services

II.2.3) Place of performance

NUTS codes

• UKM76 - Falkirk

Main site or place of performance

Falkirk Council Area

II.2.4) Description of the procurement

This section is for cleaning down of all properties after roughcasting and roofing works have been carried out.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 35

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: 拢80,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 February 2027

End date

31 January 2031

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2) Description

II.2.1) Title

Void Properties

Lot No

1

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services
• 90911200 - Building-cleaning services

II.2.3) Place of performance

NUTS codes

• UKM76 - Falkirk

Main site or place of performance

Falkirk Council area.

II.2.4) Description of the procurement

Falkirk Council operates a stock of Void properties for mainstream tenancies. The authority has a commitment to clean these properties prior to occupation.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 35

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: 拢2,200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 February 2027

End date

31 January 2031

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.

II.2) Description

II.2.1) Title

Homeless Properties

Lot No

2

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services
• 90911200 - Building-cleaning services

II.2.3) Place of performance

NUTS codes

• UKM76 - Falkirk

Main site or place of performance

Falkirk Council Area

II.2.4) Description of the procurement

Falkirk Council operates a stock of properties for allocation to homeless persons. The authority has a commitment to clean these properties prior to occupation. The service provision consists of visiting void temporary accommodation and preparing them for the next tenant. The properties are generally fully furnished therefore the work will involve more than just a straightforward empty house clean.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 35

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: 拢680,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 February 2027

End date

31 January 2031

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.

II.2) Description

II.2.1) Title

Communal Areas

Lot No

3

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services
• 90911200 - Building-cleaning services
• 98341130 - Janitorial services

II.2.3) Place of performance

NUTS codes

• UKM76 - Falkirk

Main site or place of performance

Falkirk Council Area

II.2.4) Description of the procurement

The service will cover regular cleaning of communal areas in 26 (13 High Flats) flatted residential blocks in central Falkirk, including high pedestrian traffic areas in each block. In addition, the service provider will be required to carry out regular checks regarding the cleanliness and condition of specified communal areas and maintain these areas to the required standard.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 35

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: 拢750,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 February 2027

End date

31 January 2031

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

It is a requirement of this tender that the bidder must hold a valid registration with Companies House. Where the bidder is not registered at Companies House they must be able to verify to the Council鈥檚 satisfaction that they are trading from the address provided in the tender and under the Company name given.

III.1.2) Economic and financial standing

List and brief description of selection criteria

A Credit safe credit scoring check will be run on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the framework.

The successful tenderer will be required to provide evidence of appropriate level of Insurance cover prior to commencement of the Framework.

Bidders will be required to provide three years worth of annual accounts as per SPD 4B.1 A.

Minimum level(s) of standards possibly required

Required Insurances

Lots 1 and 2:

Employer鈥檚 (Compulsory) Liability Insurance = 10 Million GBP

Public Liability Insurance = 5 Million GBP

Product Liability Insurance = 5 Million GBP

Lots 3, 4, and 5:

Employer鈥檚 (Compulsory) Liability Insurance = 10 Million GBP

Public Liability Insurance = 2 Million GBP

Product Liability Insurance = 2 Million GBP

III.1.3) Technical and professional ability

List and brief description of selection criteria

In relation to Quality Management, Health and Safety, and Environmental Management these are assessed in the SPD. Bidders should review Appendix J: SPD (Scotland) Standard Statements for the minimum level(s) of standards required.

Please note bidders for Lot 4 should also review Schedule 5 of the ITT for minimum standards in relation to membership and training.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As listed in the tender documentation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 15

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

29 October 2026

Local time

11:00am

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

29 October 2026

Local time

11:00am

Place

Falkirk

Information about authorised persons and opening procedure

Tendering opening committee comprises of Council Procurement Specialist.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: A further notice may be issued September 2030

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

See available tender documentation.

1. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response in advance of the submission deadline to avoid any last minute issues.

2. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Third Party Employers for lots 1,2, and 3 have identified TUPE may apply. It is also confirmed that there would be no Transferring Employees (meaning employees of the Council according the definitions). The TUPE information supplied in the tender relates to the Third Party Employer (according to the definitions) employees. Please refer to Schedule 9 and Appendix F.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

The Council utilises a points-based system to ensure each Contract or Framework Agreement has appropriate Community Benefits as an essential component. Each action is worth a varying number of points based on how well it contributes to our priorities.

When the Council spends with a Contractor(s), they earn Community Benefit Points.

The number of Points earned correlates directly with Council鈥檚 level of spend with a Contractor(s) as outlined ITT documentation and Appendix I and are based on annual spend from Contract start date.

(SC Ref:844168)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Falkirk Sheriff Court and Justice of the Peace

Sheriff Court House, Main Street, Camelon

FALKIRK

FK1 4AR

Country

United Kingdom