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Construction Contract Leads

Scope

Description

St Mary's is an 11-19 co-educational comprehensive school with Academy status and an admission number of 180 for each new Year 7 cohort.

We are one of four Church secondary schools in Hertfordshire within the Diocese of St Albans. The school is widely recognised in the local community for its high quality provision and outstanding commitment to inclusion.

St Mary's is committed to providing a safe and caring learning environment founded on Christian principles. We continue to deliver an excellent standard of education for all students, enabling every individual to achieve their full potential regardless of ability or background.

We moved to our new purpose-built site on Lieutenant Ellis Way in April 2010. The new school buildings provide an exceptional learning environment and our modern facilities include a full-size sports hall and main hall, drama studios, an outdoor amphitheatre, dedicated computer suites, science laboratories, technology workshops, a Learning Resource Centre and Student Centre, social spaces for each year group and industrial-standard IT facilities.

Further information regarding St Mary's CE High School can be obtained here: /

Tender information:

The successful tenderer will be required to provide excellent cleaning services at St Mary's CE High School, which has 915 pupils and 138 teaching and support staff.

The contract term being tendered for 3 years, from 15th February 2027 - 31st March 2030. There is an option for a further extension period for up to two additional years to 31st March 2032.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The Client is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.

The Client expects a tightly managed service where key objectives include excellence in both leadership and communication. The Client also expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The successful contractor must also have robust plans to ensure the school is fully staffed at all times. The Client's further key objectives are consistently high standards of cleanliness across the school, a safe and hygienic environment for pupils and staff, reliable service delivery throughout the year, and a responsive working relationship with the school.

The Client is not obliged to accept the lowest price submitted for this tender, rather the Client is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Client seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 30% price and 70% quality.

Value of contract:

The annual value of the current contract is £219,319

Therefore, the value of this contract is £1,096,595

The contract shall be a fixed price contract with invoices raised monthly to the Client.

Additional requirements and information:

•The Client has a minimum requirement for a contractor's employers' liability and public liability insurances of £5 million

•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £500,000

•There are incumbent cleaning staff currently within the Local Government Pension Scheme

•The cleaning services are currently contracted to Evergreen

•Please note that the successful tenderer will be required to pay 50% of the RIVA tender fee for this project directly to RIVA, upon their contract award.

For more information about this opportunity, please visit the eSourcing portal at:

To respond to this opportunity, please click here:

Total value (estimated)

• £1,096,595 excluding VAT
• £1,315,914 including VAT

Above the relevant threshold

Contract dates (estimated)

• 15 February 2027 to 1 April 2030
• Possible extension to 31 March 2032
• 5 years, 1 month, 14 days

Description of possible extension:

There is an option for a further extension period for up to two additional years to 31st March 2032.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKH23 - Hertfordshire

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

20 October 2026, 12:00pm

Submission type

Requests to participate

Deadline for requests to participate

20 October 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

8 January 2027

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 30% price and 70% quality.

Contracting authority

St Mary's Church of England High School

• Public Procurement Organisation Number: PGHM-3329-ZJCH

Lieutenant Ellis Way

Cheshunt

EN7 5FB

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKH23 - Hertfordshire

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

RIVA Partnership Ltd

Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority

• Public Procurement Organisation Number: PPWL-9222-MYRJ

Hones Business Park, 1 Waverley Lane

Farnham

GU9 8BB

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKJ25 - West Surrey

Contact organisation

Contact St Mary's Church of England High School for any enquiries.