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Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

Scope

Reference

CPU-23-KU-UKO-924-DW-2026

Description

The services required consist of the following deliverables, to be covered under a formal Service Level Agreement:

Planned Preventative Maintenance (PPM) – routine servicing, inspecting and testing to an agreed schedule, according to statutory obligations, British Standards, risk assessments and manufacturer’s recommendations.

Reactive Maintenance – a call-out service with on-site response in accordance with set priorities, including emergency out-of-hours provision, to investigate faults and issues, make safe or ‘de-risk’ and repair.

Planned Maintenance and Minor Works – planned repair and remediation identified from PPM and reactive attendance, or upgrade, modification, installation and other assistance on request from the University.

Asset and Condition Appraisal – annual verification and condition review of systems within contract scope, making recommendations regarding life cycle renewal and planned maintenance priorities.

Total value (estimated)

• £500,000 excluding VAT
• £600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 January 2027 to 31 December 2029
• Possible extension to 31 December 2031
• 5 years

Description of possible extension:

There is an option to extend it for up to two further individual years beyond the Initial Term, subject to the satisfactory delivery of services and at the University’s sole discretion.

Main procurement category

Services

CPV classifications

• 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
• 45259000 - Repair and maintenance of plant
• 45259300 - Heating-plant repair and maintenance work
• 50000000 - Repair and maintenance services
• 50324200 - Preventive maintenance services
• 50720000 - Repair and maintenance services of central heating
• 71314310 - Heating engineering services for buildings
• 71315410 - Inspection of ventilation system

Contract locations

• UKI63 - Merton, Kingston upon Thames and Sutton

Submission

Enquiry deadline

14 October 2026, 5:00pm

Tender submission deadline

21 October 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

25 November 2026

Recurring procurement

Publication date of next tender notice (estimated): 21 September 2031

Award criteria

Weighting description

The Contract will be awarded to the tenderer submitting the most advantageous tender; taking into account the following criteria/sub-criteria and weightings against which Participants will be scored:

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

Kingston University e-procurement address

Contracting authority

Kingston University Higher Education Corporation

• UK Register of Learning Providers (UKPRN number): 10003678

Holmwood House Grove Crescent

Kingston upon Thames

KT1 2EE

United Kingdom

Contact name: David Wilder

Email: procurement [at] kingston.ac.uk

Website: /

Region: UKI63 - Merton, Kingston upon Thames and Sutton

Organisation type: Public authority - sub-central government