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Construction Contract Leads

Scope

Reference

CON0377 - Building Cleaning Services, Lot 1 / Lot 2

Description

Building cleaning services to communal areas and shared spaces within Havebury properties and offices. The cleaning will consist of routine cleans carried out to a programme, reactive or urgent biohazard cleans and various ad-hoc cleaning.

Staff will be required to have and maintain DBS certification.

Occasionally we may have a requirement for emergency ad-hoc cleans on working and non-working days of the year any time of the day or night. We would require a supplier to have the ability to respond to this requirement.

Total value (estimated)

• 拢3,500,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 23 November 2026 to 22 November 2029
• Possible extension to 22 November 2031
• 5 years

Description of possible extension:

If the contracts are performing successfully there is an opportunity for two possible annual extensions beyond the initial 3-year term, each extension being one year in length.

Main procurement category

Services

Contract locations

• UKH1 - East Anglia

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. General Needs & Additional Site Cleaning

Description

Lot 1 is for cleaning of communal areas and shared spaces within blocks of flats, Independent Living Schemes, hostel locations/rooms and to buildings leased to external organisations.

The cleaning services will be provided using a routine programme, urgent responsive biohazard cleans and for various ad-hoc cleans. 24-hour service to be provided in the case of emergency ad-hoc cleans should this ever arise.

Lot value (estimated)

• 拢3,000,000 including VAT

CPV classifications

• 90911200 - Building-cleaning services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Havebury Office & Stores (Hub) Cleaning

Description

General cleaning services for the office and stores (Hub) buildings will be provided using a routine programme.

However, there may be the need for flexibility with this dependent upon occasional late/early meetings being held.

Lot value (estimated)

• 拢500,000 including VAT

CPV classifications

• 90919100 - Cleaning services of office equipment
• 90919200 - Office cleaning services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. General Needs & Additional Site Cleaning

Lot 2. Havebury Office & Stores (Hub) Cleaning

Suppliers are required to:

Have an annual turnover of at least 1.5 x the contract value.

Score at least 30 in external party financial checks (Maximum score is 100).

Technical ability conditions of participation

Lot 1. General Needs & Additional Site Cleaning

Lot 2. Havebury Office & Stores (Hub) Cleaning

All employees working on the contracts shall have the requisite minimum training and qualifications to perform the services to a professional standard.

All employees performing the contract/s shall maintain enhanced DBS checks for the duration.

Particular suitability

Lot 1. General Needs & Additional Site Cleaning

Lot 2. Havebury Office & Stores (Hub) Cleaning

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

21 April 2026, 11:59pm

Submission type

Requests to participate

Deadline for requests to participate

1 May 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

Lot 1. General Needs & Additional Site Cleaning

Maximum 6 suppliers

Selection criteria:

Up to the 6 highest-scoring submissions at Stage 1 will be invited to tender for Stage 2.

Maximum Quality score is 100% at Stage 1.

Havebury wish to invite a maximum of 6 suppliers to bid at Stage 2 once they have demonstrated they have professional experience and meet our minimum requirements to carry out the contracts successfully.

Award decision date (estimated)

20 August 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Havebury's property portfolio is circa 拢7,500 within a 50-mile radius of Bury St Edmunds, Suffolk.

The Building Cleaning contract is divided into two Lots:

Lot 1 is for General Needs cleaning in communal areas such as shared spaces within flats, Independent Living Schemes, Hostels or other associated hostel accommodation and sites leased to external organisations for which general cleans in communal areas will be required.

Lot 2 is for the general cleaning of Havebury office and the stores building (Hub).

This will be a Competitive Flexible Procedure involving a 2-stage tender process.

Each Lot will be awarded separately under their own contract.

Suppliers may bid for either Lot, or for both Lots

A single supplier may be awarded one or both Lots.

Alternatively, two suppliers may be awarded a Lot each.

The individual Lots will be awarded based on the below criteria.

Stage 1: Quality evaluation only (100%). All interested bidders can apply at Stage 1 and up to the 6 highest-scoring bids will be invited to tender for Stage 2.

Stage 2: Evaluation criteria is Quality (40%) and Price (60%).

At Stage 2, the highest-scoring for Lot 1 will be awarded that contract and similarly the highest-scoring for Lot 2 will be awarded that contract.

Documents

Associated tender documents

The above link will take suppliers to Havebury's e-portal, 'S2C', and our "Open Opportunities" button where they can register their interest by completing the Pre-Selection Questionnaire at Stage 1 and access all the tender documentation.

At Stage 2, using their login details, the successful suppliers will be able to access the tender documentation for their bid submissions.

Contracting authority

Havebury Homes

• Companies House: RS007648
• Public Procurement Organisation Number: PHNV-3816-DVCM

Havebury House, Western Way

Bury St Edmunds

IP33 3SP

United Kingdom

Email: procurement [at] havebury.com

Website: /

Region: UKH14 - Suffolk

Organisation type: Public authority - sub-central government