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Construction Contract Leads

Scope

Description

PA Housing Limited are procuring their cleaning contract to deliver cleaning services to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following;

•Internal Communal Cleaning Services, including but not restricted to the following items:

oFloor coverings

oWalls

oCeilings

oDoors

oWindows - Communal

oStairs

oHandrails and balustrade

oLifts

oRecycled and general waste bins

oWC, hand basins, urinal etc.

oToilet Cubicles and laminated surfaces

•External Cleaning Services, including but not restricted to the following items:

oEntrance lobby doors glass/screens

oCar parking areas

oGeneral footpaths leading to premises

oGeneral grass and shrub areas

oRefuge bin areas

oBike stores

oEmptying litter bins at entrance/exits to communal areas

oEmptying cigarette bins at entrance/exits to communal areas

The maximum term of the Contract will be 12 to 13 months.

There will be two regional lots located in Northampton, Warwickshire and South Leicestershire and Leicestershire & Leicester City.

For more information about this opportunity, please visit the eSourcing portal at:

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Total value (estimated)

• £370,000 excluding VAT
• £444,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 October 2026 to 30 September 2027
• 1 year

Main procurement category

Services

CPV classifications

• 45452000 - Exterior cleaning work for buildings
• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services
• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services

Contract locations

• UKG - West Midlands (England)
• UKF - East Midlands (England)

Lot constraints

Description of how multiple lots may be awarded:

N/A

Lot 1. Northampton, Warwickshire and South Leicestershire

Description

PA Housing Limited are procuring their cleaning contract to deliver cleaning services to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following;

•Internal Communal Cleaning Services, including but not restricted to the following items:

o Floor coverings

o Walls

o Ceilings

o Doors

o Windows - Communal

o Stairs

o Handrails and balustrade

o Lifts

o Recycled and general waste bins

o WC, hand basins, urinal etc.

o Toilet Cubicles and laminated surfaces

• External Cleaning Services, including but not restricted to the following items:

o Entrance lobby doors glass/screens

o Car parking areas

o General footpaths leading to premises

o General grass and shrub areas

o Refuge bin areas

o Bike stores

o Emptying litter bins at entrance/exits to communal areas

o Emptying cigarette bins at entrance/exits to communal areas

The maximum term of the Contract will be 12 to 13 months.

The location where the services will be required are in Northampton, Warwickshire and South Leicestershire.

Lot value (estimated)

• £100,000 excluding VAT
• £120,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Leicestershire and Leicester City

Description

PA Housing Limited are procuring their cleaning contract to deliver cleaning services to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following;

•Internal Communal Cleaning Services, including but not restricted to the following items:

oFloor coverings

oWalls

oCeilings

oDoors

oWindows - Communal

oStairs

oHandrails and balustrade

oLifts

oRecycled and general waste bins

oWC, hand basins, urinal etc.

oToilet Cubicles and laminated surfaces

•External Cleaning Services, including but not restricted to the following items:

oEntrance lobby doors glass/screens

oCar parking areas

oGeneral footpaths leading to premises

oGeneral grass and shrub areas

oRefuge bin areas

oBike stores

oEmptying litter bins at entrance/exits to communal areas

oEmptying cigarette bins at entrance/exits to communal areas

The maximum term of the Contract will be 12 to 13 months.

The location where the services will be required are in Leicestershire & Leicester City.

Lot value (estimated)

• £270,000 excluding VAT
• £324,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. Northampton, Warwickshire and South Leicestershire

Please refer to the tender documents.

Lot 2. Leicestershire and Leicester City

Please refer to Tender Documents

Technical ability conditions of participation

Lot 1. Northampton, Warwickshire and South Leicestershire

Please refer to the tender documents.

Lot 2. Leicestershire and Leicester City

Please refer to Tender Documents

Particular suitability

Lot 1. Northampton, Warwickshire and South Leicestershire

Lot 2. Leicestershire and Leicester City

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

24 April 2026, 12:00pm

Tender submission deadline

5 May 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 September 2026

Award criteria

Other information

Payment terms

Please refer to the Contract

Description of risks to contract performance

As set out in this Tender Notice

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Paragon Asra Housing Limited

• Public Procurement Organisation Number: PQXH-2435-XGXM

Case House, 85-89 High Street

Walton-on-Thames

KT12 1DZ

United Kingdom

Contact name: Jonathan Frowd

Telephone: 01689885080

Email: procurement [at] effefftee.co.uk

Region: UKJ25 - West Surrey

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Faithorn Farrell Timms LLP

Summary of their role in this procurement: Acting as procurement agents on behalf of PA Housing Limited

• Public Procurement Organisation Number: PRTJ-3918-WNWT

Central Court, 1 Knoll Rise

Orpington

BR6 0JA

United Kingdom

Contact name: FFT Procurement Team

Telephone: 01689885080

Email: procurement [at] effefftee.co.uk

Region: UKI61 - Bromley

Contact organisation

Contact Paragon Asra Housing Limited for any enquiries.