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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Fair Oak & Horton Heath Parish Council

2 Knowle Park Lane

Fair Oak

SO507GL

Contact

Andy Lowe

Email

execofficer [at] fairoak-pc.gov.uk

Country

United Kingdom

Region code

UKJ35 - South Hampshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fair Oak Cemetery Path Resurfacing

II.1.2) Main CPV code

• 45233160 - Paths and other metalled surfaces

II.1.3) Type of contract

Works

II.1.4) Short description

To remove and dispose the current 165m x 3.2m gravel path and replace with a tarmac path that fully drains.

II.1.5) Estimated total value

Value excluding VAT: 拢80,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ35 - South Hampshire

Main site or place of performance

Fair Oak Cemetery access path, Botley Rd, Fair Oak, Hampshire. What 3 Words: Finest.Reef.Incomes

II.2.4) Description of the procurement

Fair Oak & Horton Heath Parish Council is seeking to appoint a suitable contractor to remove an existing gravel path and refill by creating a tarmac path that fully drains.

The path is 165m long by 3.2m wide and has in a footfall excess of 2,000 pedestrians on a school day, including pushchairs, scooters and bikes. In addition there are Council vehicles that maintain the Cemetery, plus Cemetery mourners and visitors, including hearses, using the path on an ad-hoc basis.

The summarised scope of the works include:

Finalised technical designs in conjunction with the Executive Officer, Operations Officer and a Councillor.

Removal and disposal of the existing surfacing material.

Groundworks and sub-base.

Weed suppression.

Tree root protection.

Ground level installation of a tarmac surface.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢80,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

3 August 2026

End date

28 August 2026

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options

All companies bidding for this contract can suggest the best way to complete this project

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

28 April 2026

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 1 September 2026

IV.2.7) Conditions for opening of tenders

Date

29 April 2026

Local time

10:00am

Place

Fair Oak & Horton Heath Parish Council

2 Knowle Park Lane

Fair Oak

Hampshire

SO50 7GL

Information about authorised persons and opening procedure

Executive Officer - Andy Lowe

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Andy Lowe - Executive Officer

2 Knowle Park Lane

Fair Oak

SO50 7GL

Email

execofficer [at] fairoak-pc.gov.uk

Telephone

+44 7811390256

Country

United Kingdom

Internet address