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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Heriot-Watt University

Moyen House, Research Park North, Heriot-Watt University

Riccarton, Edinburgh

EH14 4AP

Email

R.R.Carson [at] hw.ac.uk

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Portable Appliance Testing (PAT) and Fixed Appliance Testing (FAT)

Reference number

HWU-UK-2526-222-00

II.1.2) Main CPV code

• 71632000 - Technical testing services

II.1.3) Type of contract

Services

II.1.4) Short description

The University is seeking to appoint a provider for the provision of Portable Appliance Testing (PAT) and Fixed Appliance Testing (FAT) services across Heriot Watt University鈥檚 Edinburgh and Border鈥檚 premises. The purpose of the service is to ensure that all portable & fixed electrical equipment is inspected, tested, and maintained in accordance with relevant legislation and safety standards.

The appointed contractor will be responsible for the inspection, testing, certification, and reporting of electrical appliances and equipment located within the Heriot Watt University鈥檚 facilities.

II.1.5) Estimated total value

Value excluding VAT: 拢350,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of

Main site or place of performance

Edinburgh campus

II.2.4) Description of the procurement

The appointed contractor will be responsible for the inspection, testing, certification, and reporting of electrical appliances and equipment located within the Heriot Watt University鈥檚 facilities.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 August 2026

End date

31 July 2029

This contract is subject to renewal

Yes

Description of renewals

The university reserves the right to extend the Agreement for a further two one-year periods essentially making this Contract five years (3+1+1), subject to satisfactory performance and continuation of the University鈥檚 requirements.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision

Bidders must confirm if they hold the authorisation or memberships - City & Guilds 2377

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

27 April 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

27 April 2026

Local time

12:00pm

Place

Edinburgh

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 2031

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.

The ratio for this procurement exercise is Technical 60% and Commercial 40%. Detail on this award criteria can be found in Section 3 of the ITT.

Tenderers will be asked to complete the following forms in the Technical Questionnaire in PCS-Tender: Form of Tender; Bona Fide Tender; Freedom of Information; Supply Chain Code of Conduct; and General Code of Safety Rules. Please note that these forms are for information only and will not be scored.

The successful Contractor must confirm they comply with Modern Slavery Act 2015.

Bidders are not required to produce supporting documentary evidence at the time of submitting the SPD. However, where it is necessary to ensure the integrity and proper conduct of the procurement process, the University can request the evidence any time during the procurement process, all or part of the supporting documents from bidders. It is a discretionary ground for exclusion for a bidder not to be able to provide the SPD supporting documents, or to withhold or misrepresent such information. More details on this can be found in the exclusion stage.

There must be no qualification or contra-indication from any evidence provided in support of the Contractor鈥檚 economic and financial standing.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31505. For more information see:

(SC Ref:827652)

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom