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Construction Contract Leads

Scope

Reference

712352453

Description

The Authority seeks a contractor to design, supply, install, test and support a replacement Safety & Monitoring (S&M) System for Defence Munitions facilities. The new digital COTS-based system will provide critical safety interlocking, monitoring of safety circuits and site events, CCTV and audio capability, UPS support, and integration with existing site systems.

The contractor will deliver detailed design, security impact assessment, verification and acceptance testing, installation planning and execution, updated technical documentation, and compliance with all relevant DSA, Def Stan, electrical, EMC and security requirements. Through-life responsibilities include configuration and software management, obsolescence management, training, defect rectification, health checks, and technical support. A full project management framework and schedule, with regular reporting and change control, is required.

Total value (estimated)

• £5,500,000 excluding VAT
• £6,600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 December 2026 to 6 May 2031
• 4 years, 5 months, 6 days

Main procurement category

Works

CPV classifications

• 45233292 - Installation of safety equipment

Contract locations

• UK - United Kingdom

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

16 April 2026, 10:00am

Submission type

Requests to participate

Deadline for requests to participate

7 May 2026, 10:00am

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

Maximum 5 suppliers

Award decision date (estimated)

20 November 2026

Award criteria

Weighting description

A Pass/Fail criteria will be applied to stages 1,2 & 3A of the PSQ. Where a supplier successfully passes these questions, a weighted response will then be applied to the technical elements of the questionnaire.

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Defence and security

Competitive flexible procedure description

This procurement will be conducted using the Competitive Flexible Procedure in

accordance with Procurement Regulations 2024.

This multi-stage procurement process will consist of the following stages:

1. PSQ – Procurement Specific Questionnaire

2. ITT – Invitation to Tender Stage (plus another potential industry day for downselected suppliers if required)

3. Contract Award

Conditions of Participation (COP):

Suppliers will be required to demonstrate that they meet the minimum standard for the

Replacement Safety and Monitoring System and will be assessed on the following areas on a

pass/fail basis as outlined in the PSQ and PSQ Guidance Documents issued at the same

time as this notice. Suppliers who pass the PSQ stage will then be invited to submit

tenders at the ITT stage.

Full details of the evaluation methodology will be provided in the ITT documentation to

suppliers that satisfy the COP and are shortlisted to the ITT stage. Tenderers will be given

appropriate time to respond with their tenders.

The final evaluation and contract award will be based solely on the award criteria set out

in the ITT documentation.

The estimate timeline to contract is as follows;

PSQ to be submitted by 7th May 2026

ITT to be issued around 11th June 2026

Contract to be awarded by 20th November 2026

Indicative contract start date is 1st December 2026

These timescales are purely indicative and could be subject to change.

Documents

Documents to be provided after the tender notice

Via the DSP

Contracting authority

Defence Equipment and Support

• Public Procurement Organisation Number: PVRL-5831-GLMM

MOD Abbey Wood

Bristol

BS34 8JH

United Kingdom

Contact name: Laurence Burdock

Email: laurence.burdock100 [at] mod.gov.uk

Website:

Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire

Organisation type: Public authority - central government