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Construction Contract Leads

Scope

Reference

260072

Description

Queen’s requires the services of a Supplier to deliver Generator Maintenance Services to Queen’s University Belfast, included Planned Preventative Maintenance, Reactive Maintenance, Repairs and Callouts to ensure the University’s business is not at risk and has available and continuous back up in the event of power failure.

This may be approached by the Supplier using an existing project model or the development of a novel bespoke model. The proposed system must however be tailored to the University’s needs.

Core objectives of this contract:

• Provide maintenance to 23 stand-by generators across the campus. 17 cover entire buildings and a further 6 cover firefighting lifts.

• Each generator must be serviced twice a year (one major and one minor service).

• Provide a 24-hour callout service for emergency repair or breakdown is required, which must be responded to within 4 hours of fault notification.

Total value (estimated)

• £220,000 excluding VAT
• £264,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 26 June 2026 to 1 July 2026
• Possible extension to 30 June 2029
• 3 years, 5 days

Description of possible extension:

Options to extend contract duration by up to a further 24 months

Main procurement category

Services

CPV classifications

• 50532300 - Repair and maintenance services of generators

Contract locations

• UKN - Northern Ireland

Submission

Tender submission deadline

27 April 2026, 11:59pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 June 2026

Recurring procurement

Publication date of next tender notice (estimated): 26 March 2031

Award criteria

Other information

Payment terms

On satisfactory completion of all job requests, and following sign off by the Estates Contract Manager, invoices should be emailed directly to Queen’s University Belfast, Payments Office, p2pinvoices [at] qub.ac.uk quoting the relevant University purchase order number, Helpdesk job request number (if applicable), details of work carried out and costs clearly broken down into labour (hours x tendered rates) and materials. A copy of the work sheet should also be attached.

Description of risks to contract performance

Risks that Queen’s considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.

These risks include:

The University has identified electrical loads that are considered critical where the risk to business continuity and the consequences of mains failure is deemed to be so high that effective 100% generator backup must always be maintained. The impact on the contract could lead to buildings having to be closed affecting research and loss of data.

It is known that there may be potential for development of the delivered requirements or their application which may result in the need for additional consumables or development, which cannot be adequately quantified or estimated at this time,

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

Contracting authority

Queen's University Belfast

• Charity Commission for Northern Ireland: 101788

University Rd

Belfast

BT7 1NN

United Kingdom

Email: procurement [at] qub.ac.uk

Region: UKN06 - Belfast

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Northern Ireland