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Construction Contract Leads

Scope

Description

PA Housing Limited are procuring their two long term contracts to deliver window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed. The maximum term of the Contract will be seven years. There will be two regional lots located within London and the South East.

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Total value (estimated)

• 拢27,995,000 excluding VAT
• 拢33,594,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 28 September 2026 to 27 September 2029
• Possible extension to 27 September 2033
• 7 years

Description of possible extension:

The Contract will run for an initial three year period, but there will be option to extend the Contract for a further four years in two equal two year periods.

Main procurement category

Works

CPV classifications

• 44221000 - Windows, doors and related items
• 45261320 - Guttering work
• 45421100 - Installation of doors and windows and related components
• 45421130 - Installation of doors and windows
• 45421131 - Installation of doors
• 45421132 - Installation of windows

Contract locations

• UKI - London
• UKJ25 - West Surrey
• UKJ26 - East Surrey

Lot constraints

Maximum number of lots a supplier can be awarded: 1

Description of how multiple lots may be awarded:

No Supplier can be awarded more than one lot. If a Supplier was to be top placed on both Lots they will be awarded Lot 1 as this has the greater value and Lot 2 will be awarded to the second placed Supplier on that lot. Although Suppliers can only be awarded a maximum of one lot, each successful lot Supplier will be required to have step in rights to the other lot. This is in the event that one of the successful Suppliers is failing to deliver the works required in that given lot. The period of time for the step in rights will be limited to 12-18 months to allow PA to re-procure, or for a shorter period to allow PA to rectify the failure. Suppliers are therefore required to submit for both lots.

Lot 1. Surrey and South-West London

Description

Lot 1 - The delivery of window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed.

Lot value (estimated)

• 拢20,415,000 excluding VAT
• 拢24,498,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. London and outlying areas

Description

Lot 2 - The delivery of window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed.

Lot value (estimated)

• 拢7,580,000 excluding VAT
• 拢9,096,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. Surrey and South-West London

Lot 2. London and outlying areas

Please refer to the Tender Documents

Technical ability conditions of participation

Lot 1. Surrey and South-West London

Lot 2. London and outlying areas

Please refer to the Tender Documents

Particular suitability

Lot 1. Surrey and South-West London

Lot 2. London and outlying areas

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

23 April 2026, 12:00pm

Tender submission deadline

5 May 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

31 August 2026

Award criteria

Other information

Payment terms

As set out in the Form of Contract.

Description of risks to contract performance

The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:

1.Risk of legislative changes, regulatory changes or changes in law during the term of a Contract

2.Risk of unforeseen changes to delivery/operational standards

3.Risk of changes in technology, IT solutions or systems

4.Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services

5.Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)

6.Risk of unforeseen political impact

7.Risk of unforeseen increase in property volume.

8.Risk of performance failure by one of the Contractors meaning the other Contractor has to step in for a period of time whilst PA either re-procure or rectify the issue in question.

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Paragon Asra Housing Limited

• Public Procurement Organisation Number: PQXH-2435-XGXM

Case House, 85-89 High Street

Walton-on-Thames

KT12 1DZ

United Kingdom

Contact name: Jonathan Frowd

Telephone: 01689885080

Email: procurement [at] effefftee.co.uk

Region: UKJ25 - West Surrey

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Faithorn Farrell Timms LLP

Summary of their role in this procurement: Acting as procurement agents on behalf of PA Housing Limited

• Public Procurement Organisation Number: PRTJ-3918-WNWT

Central Court, 1 Knoll Rise

Orpington

BR6 0JA

United Kingdom

Contact name: FFT Procurement Team

Telephone: 01689885080

Email: procurement [at] effefftee.co.uk

Region: UKI61 - Bromley

Contact organisation

Contact Paragon Asra Housing Limited for any enquiries.