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Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

The estimated contract value included in this Tender Notice has been compiled using historic maintenance data and anticipated annual budgetary allocations but may increase due to scenarios or options allowed for in the contract and known risks as outlined below.

In accordance with Schedule 8, paragraph 1 of the Procurement Act 2023, a number of scenarios or options are allowed for in the contract, including, an increase in annual budgets over and above that anticipated, an increase in the volume of task orders/assets over and above that anticipated, inflationary uplifts and, following an initial contract period of three years, the option of two further two year extensions. In each of these scenarios or options, the Contracting Authority reserves the right to modify the contracts accordingly and the modifications shall be in accordance with the conditions of contract, Scope and the rates and Prices provided at Tender Stage including any contractual inflationary uplifts. Further details of how each of these scenarios and options will be dealt with are included in the Tender Stage Documentation.

Similarly, in accordance with Schedule 8, paragraphs 5 to 7 of the Procurement Act 2023, a change in legislation is considered to be a known risk which may materialise during the term of this contract and require a contract modification. It is considered that this could jeopardise the satisfactory performance of the contract in that, the appointed Supplier is responsible for maintaining the PSNI estate and, because any increase, changes or amendments are not known, they cannot be addressed in the contract as awarded.

Scope

Reference

6422931

Description

The project is for the provision of Fire Alarm Services – PSNI Estate.

The Supplier will be responsible for the routine maintenance on the following assets:

• Fire Alarm Systems

• Gas Suppression Systems

• Sprinkler Systems

• Disabled Refuge Systems

The Supplier will be responsible for the maintenance of fire alarm systems in accordance with BS5839-1:2017. Current systems include L1 to L4 categories, approximately 50 highly sensitive aspirating smoke detection systems and sprinkler/watermist type systems.

The Supplier will also be responsible for the maintenance of sprinkler systems at three sites in accordance with BS EN 12845.

The service shall be made available 24 hours per day and 365 days per year or 366 days per leap year (including all weekends and holiday periods).

In addition to the above maintenance requirements, the Supplier will on occasions be asked to supply, install and maintain additional assets such as those listed above.

In accordance with Schedule 8, paragraph 1 of the Procurement Act 2023, a number of scenarios or options are allowed for in the contract, including, an increase in annual budgets over and above that anticipated, an increase in the volume of task orders/assets over and above that anticipated, inflationary uplifts and, following an initial contract period of three years, the option of two further two year extensions. In each of these scenarios or options, the Contracting Authority reserves the right to modify the contracts accordingly and the modifications shall be in accordance with the conditions of contract, Scope and the rates and Prices provided at Tender Stage including any contractual inflationary uplifts. Further details of how each of these scenarios and options will be dealt with are included in the Tender Stage Documentation.

Similarly, in accordance with Schedule 8, paragraphs 5 to 7 of the Procurement Act 2023, a change in legislation is considered to be a known risk which may materialise during the term of this contract and require a contract modification. It is considered that this could jeopardise the satisfactory performance of the contract in that, the appointed Supplier is responsible for maintaining the PSNI estate and, because any increase, changes or amendments are not known, they cannot be addressed in the contract as awarded.

Total value (estimated)

• £4,200,000 excluding VAT
• £5,040,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 17 April 2026 to 16 April 2029
• Possible extension to 16 April 2033
• 7 years

Description of possible extension:

2 x two year extensions which may be exercised at the Contracting Authority’s discretion.

Main procurement category

Works

CPV classifications

• 45312100 - Fire-alarm system installation work

Contract locations

• UKN - Northern Ireland

Submission

Enquiry deadline

26 March 2026, 3:00pm

Submission type

Requests to participate

Deadline for requests to participate

26 March 2026, 3:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

17 April 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Defence and security

Competitive flexible procedure description

Refer to the Procurement Documents for Further Details

Contracting authority

Northern Ireland Policing Board

• Public Procurement Organisation Number: PPCX-1222-ZXHR

31 Clarendon Road

Belfast

BT1 3BG

United Kingdom

Email: construct.info [at] Finance-ni.gov.uk

Website:

Region: UKN06 - Belfast

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Construction and Procurement Delivery (CPD)

Summary of their role in this procurement: The Authority has appointed Construction and Procurement Delivery (CPD) the CoPE to provide procurement advice and to administer this procurement competition on its behalf as a buyer.

• Public Procurement Organisation Number: PBPX-2845-LQQH

303 Airport Road West

Belfast

BT3 9ED

United Kingdom

Email: construct.info [at] Finance-ni.gov.uk

Region: UKN06 - Belfast

Contact organisation

Contact Construction and Procurement Delivery (CPD) for any enquiries.