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Construction Contract Leads

Scope

Reference

2619

Description

The Metropolitan Police Service (MPS) is procuring a Value Added Reseller (VAR) Framework to support the supply of technology hardware, software and associated services across the organisation. The Framework will appoint two Suppliers who will be responsible for delivering the goods, services and (where required) minor works needed to maintain operational readiness and meet the Authority's technology requirements.

1. Goods

Suppliers will be required to provide the full range of technology hardware and software commonly used by the MPS and Specialist Policing Function.

2. Services

Suppliers must deliver Core Services under the Framework as set out in the statement of requirements.

3. Amount / Volume

Exact volumes will vary over the life of the Framework and will be confirmed at Call鈥慜ff stage.

Suppliers must be able to scale supply in line with MPS demand and maintain continuity of supply throughout the Framework.

Commercial tool

Establishes a framework

Total value (estimated)

• 拢210,000,000 excluding VAT
• 拢252,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 October 2026 to 30 September 2028
• Possible extension to 30 September 2030
• 4 years

Description of possible extension:

This framework allows for two (2) x twelve (12) month extension periods.

Main procurement category

Services

CPV classifications

• 44316400 - Hardware
• 72000000 - IT services: consulting, software development, Internet and support

Contract locations

• UK - United Kingdom

Framework

Maximum number of suppliers

2

Maximum percentage fee charged to suppliers

0%

Framework operation description

Please see relevant tender documents.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Submission

Enquiry deadline

14 April 2026, 5:00pm

Submission type

Requests to participate

Deadline for requests to participate

30 April 2026, 3:00pm

Submission address and any special instructions

/

Responses must be submitted through the Coupa portal. For any technical issues with Coupa, please send a message to the contact email on this notice.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

Maximum 7 suppliers

Selection criteria:

If more than seven suppliers meet the minimum selection requirements, the Authority will invite the seven highest鈥憇coring suppliers based on the evaluation of the Procurement Specific Questionnaire (PSQ). Selection will be made against the PSQ criteria.

Award decision date (estimated)

4 September 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Competitive Flexible Procedure - Process Overview

The Authority will run a Competitive Flexible Procedure comprising multiple stages, including qualification, tendering, clarification rounds and final supplier selection. The procedure will follow the steps below. The Authority reserves the right to amend the procedure, timelines, requirements, or documentation at any stage, where necessary and proportionate.

1. Request to Participate

31/03/2026: UK4 Request to Participate Notice published on the Find a Tender Service.

Access to the Procurement Specific Questionnaire (PSQ) and Invitation to Participate is granted once Bidders submit completed Ethical Walls Agreements (EWA) (where applicable), Non鈥慏isclosure Agreements (NDA) and Non鈥慍anvassing and Restricted Contact Declaration.

2. PSQ Stage

14/04/2026: Deadline for PSQ clarification questions.

21/04/2026: Authority issues PSQ clarification responses.

30/04/2026: Deadline for Bidder submission of PSQ and Financial Viability Risk Assessment Template (FVRAT) (where applicable).

22/05/2026: Notification of PSQ outcomes and down鈥憇election.

3. Invitation to Tender (ITT) Stage

01/06/2026: ITT issued to down鈥憇elected Bidders.

18/06/2026: Deadline for ITT clarification questions.

02/07/2026: Authority issues ITT clarification responses.

16/07/2026: ITT submission deadline.

4. Evaluation and Moderation

By 13/08/2026: Completion of evaluation and moderation across all criteria.

The Authority reserves the right to require all Bidders to attend a remote demonstration via MS Teams to validate technical scoring.

5. Governance and Award

20/08/2026: Internal governance and approvals completed.

21/08/2026: Bidders notified of outcome.

03/09/2026: Standstill period concludes.

04/09/2026: UK6 Contract Award Notice issued.

6. Contract Finalisation

18/09/2026: Contract signature and issue of UK7 Contract Details Notice.

7. Commencement

01/10/2026: Framework Contract commencement.

01/10/2026: Anticipated PVAR Call鈥慜ff Contract commencement.

01/12/2026: Anticipated Service Commencement.

01/02/2027: Latest permissible date for Deferred Service Commencement.

Justification for not publishing a preliminary market engagement notice

This has been previously carried out via: ocds-h6vhtk-051d8a https://www.find-tender.service.gov.uk/Notice/024773-2025?origin=SearchResults&p=1

Documents

Documents to be provided after the tender notice

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Contracting authority

Metropolitan Police Service

• Public Procurement Organisation Number: PTMT-7816-YCQG

New Scotland Yard, Victoria Embankment

London

SW1A 2JL

United Kingdom

Email: CommercialMailbox.-CLM [at] met.police.uk

Region: UKI32 - Westminster

Organisation type: Public authority - sub-central government