Construction Contract Leads
London
Category Services
Type Tender
No. of Lots 1
Status Active
Published 24th Mar 2026
| Reference | ocds-h6vhtk-067306 |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | £1,250,000 |
London
Category Services
Type Tender
No. of Lots 1
Status Active
Published 24th Mar 2026
| Reference | ocds-h6vhtk-067306 |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | £1,250,000 |
Scope
Reference
SIT-9199310
Description
Sitemark Ltd is managing a compliant public sector tender process on behalf of Haydon School (the Contracting Authority) for the procurement of cleaning services.
Total value (estimated)
- 拢1,250,000 excluding VAT
- 拢1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 30 August 2031
- 4 years, 11 months, 30 days
Description of possible extension:
Extension for 2 years (one year at a time) at the discretion of the Contracting Authority.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI74 - Harrow and Hillingdon
Submission
Enquiry deadline
9 April 2026, 11:59pm
Submission type
Tenders
Tender submission deadline
23 April 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 June 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Pricing | Price | 45% |
| Presentation | Quality | 30% |
| Quality | Quality | 25% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement will be conducted using a competitive flexible procedure, structured to ensure proportionality, transparency, and alignment with the nature of the requirement.
Given that the cleaning services being procured are routine and well defined within the facilities management market, no pre-market engagement was undertaken. The specifications, service standards, and performance expectations are considered standard across the sector, and there is a sufficiently mature and competitive supplier base capable of responding without prior consultation.
The procedure is designed as a staged evaluation process. At the initial stage, Tenderers will submit a written response to the quality questions, including social value, alongside their pricing submission. These elements will be evaluated against the following weighted criteria:
鈥� Quality - Response to Tender, including social value: 25%
鈥� Pricing: 45%
Following this initial assessment, the highest-ranking Tenderer or Tenderers, with a minimum of 1 and a maximum of 4, will be invited to proceed to the presentation stage. This stage carries a weighting of 30% and is intended to validate and further assess the Tenderers鈥� proposed delivery model, mobilisation approach, and alignment with the Contracting Authority鈥檚 objectives.
The final contract award will be made to the Tenderer achieving the highest combined score across all evaluated stages, expressed as a total out of 100%.
The Contracting Authority retains discretion throughout the process. This includes the right to:
鈥� Reject tenders deemed to be abnormally high or low in price
鈥� Seek clarifications or hold meetings with Tenderers where necessary
鈥� Award the contract in whole or in part
鈥� Decline to award to the lowest priced or any tender
The detailed scoring mechanism and evaluation methodology are set out in the document SIT-9199310-Scoring-Methodology (V1.0)(Mar 26) within the ITT tender pack, which governs how scores are applied consistently across all tender submissions.
Documents
Associated tender documents
Contracting authority
HAYDON SCHOOL
- Companies House: 07557791
Haydon School, Wiltshire Lane, Eastcote
Pinner
HA5 2LX
United Kingdom
Email: tenders [at] sitemark.co.uk
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Sitemark Ltd
Summary of their role in this procurement: Managing a compliant public sector procurement process on behalf of the Contracting Authority (Haydon School)
- Companies House: 05737232
Blackmore Business Park, Hanley Swan
Worcestershire
WR8 0EF
United Kingdom
Contact name: Jiger Shah
Telephone: +44(0)1684580680
Email: tenders [at] sitemark.co.uk
Website:
Region: UKG12 - Worcestershire
Contact organisation
Contact Sitemark Ltd for any enquiries.