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Construction Contract Leads

Scope

Reference

EMS/AIRCOMP/2026

Description

Project Background

The contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute’s compressed air systems.

1.1 The proposed contract will:

1.2 Ensure statutory and regulatory compliance

1.3 Safeguard operational resilience across the estate

1.4 Deliver cost predictability through planned maintenance

1.5 Enhance asset lifecycle management and performance monitoring

Scope of requirement

The scope shall include, as a minimum:

• Two service visits per compressor per annum (one minor and one major service unless otherwise specified)

• Servicing in full compliance with original equipment manufacturer (OEM) requirements

• Service dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor’s nominated point of contact

• Alignment of service delivery with the Institute’s planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit

• Assurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers

• Provision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised

• Engineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works

• Proactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework

• Replacement of consumables within the defined service scope

• Inspection of associated dryers, filtration systems, pipework, receivers, and safety devices

• Digital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition

• Emergency call-out provision with a target four-hour response time for critical assets

Manufacturers in Scope

The estate includes equipment manufactured by:

• Atlas Copco

• CompAir

• Hydrovane

• Busch Vacuum Solutions

• Beko Technologies

• HPC

• Hi-Line

• JORC

1.8 Compliance Requirements

The Contractor must ensure compliance with:

• Pressure Systems Safety Regulations 2000

• Health and Safety at Work etc. Act 1974

• Provision and Use of Work Equipment Regulations 1998

• Control of Substances Hazardous to Health Regulations 2002

The Contractor shall:

• Provide RAMS for each visit

• Maintain appropriate insurances

• Ensure engineer competence and certification

• Operate within site security protocols including accessing contained areas.

Total value (estimated)

• £249,554.64 excluding VAT
• £299,465.60 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 July 2026 to 30 June 2029
• Possible extension to 30 June 2030
• 4 years

Description of possible extension:

Optional 12 month extension

Main procurement category

Services

CPV classifications

• 42120000 - Pumps and compressors
• 42123000 - Compressors
• 42123400 - Air compressors
• 42124300 - Parts of air or vacuum pumps, of air or gas compressors
• 42124330 - Parts of air compressors
• 50000000 - Repair and maintenance services
• 50324200 - Preventive maintenance services
• 50531300 - Repair and maintenance services of compressors
• 51134000 - Installation services of compressors

Contract locations

• UKJ25 - West Surrey

Submission

Tender submission deadline

30 April 2026, 12:00pm

Submission address and any special instructions

Submissions for this tender need to be made via .

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

20 May 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

The ITT Pack can be viewed via

Contracting authority

THE PIRBRIGHT INSTITUTE

• Companies House: 00559784

Pirbright Laboratory Ash Road

Woking

GU24 0NF

United Kingdom

Email: Procurement.department [at] pirbright.ac.uk

Website: /

Region: UKJ25 - West Surrey

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)