Construction Contract Leads
Yorkshire and the Humber
Category Goods
Type
No. of Lots 6
Status Active
Published 24th Mar 2026
| Reference | ocds-h6vhtk-065fea |
| Common Procurement Vocabulary | Construction structures and materials; auxiliary products to construction (except electric apparatus) |
| Procurement Method | Open procedure |
| Value | £8,835,000 |
Yorkshire and the Humber
Category Goods
Type
No. of Lots 6
Status Active
Published 24th Mar 2026
| Reference | ocds-h6vhtk-065fea |
| Common Procurement Vocabulary | Construction structures and materials; auxiliary products to construction (except electric apparatus) |
| Procurement Method | Open procedure |
| Value | £8,835,000 |
Changes to notice
This notice has been edited. The previous version is still available.
In response to clarifications regarding pricing and market uncertainty relating to the Iranian conflict, shipping, oil and gas prices etc. We have agreed to extend the submission date to the Friday 29th May 2026.
This will allow time for suppliers to evaluate the market further and bid competitively and with more confidence.
Previously supplied documents will remain the same except for where dates have been updated.
Scope
Reference
01/26
Description
3.1. We are seeking to appoint one supplier for each of the lots detailed below. Suppliers are welcome to bid for as many lots as they wish.
3.2. Lot 1 - General Building Materials. - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products along with MSDS sheets as part of your submission. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of 拢400,000
3.3. Lot 2 - Timber - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of 拢400,000.
3.4. Lot 3 - Bathroom Materials - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. A counter service is not required for this lot as all stock is managed and distributed by our stores team. No geographical restrictions are applied to the supplier on this lot. Standard delivery terms of 3 working days maximum do apply. Full details of warranty provision for showers needs to be detailed within the tender document (5 years) along with provision for the measure service for approximately 40no. replacement half height adaptive shower screens PA. . Estimated annual spend of 拢650,000.
3.5. Lot 4 - UPVC Materials. - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of 拢60,000.
3.6. Lot 5 - Tiles & Supplies. - - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. A counter service is not required for this lot as all stock is managed and distributed by our stores team. Standard delivery terms of 3 working days maximum do apply. Estimated annual spend of 拢140,000.
3.7. Lot 6 - Cleaning Materials - Used throughout the business for the general maintenance and of properties within Hull and both KWL sites. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of 拢117,000.
3.8. The estimated annual value of each of the lots is detailed above this is based on historical usage. KWL can offer no guarantee of spend, volume or frequency of orders made to any supplier.
3.9. The supplier must note that the service to be provided is not an exclusive arrangement and in order to meet the conditions of our contracts KWL may seek other suppliers in the event of service failure, excessive lead times or change in quality etc.
3.10. The contract will be for a 2-year period commencing on 01 July 2026. The contracts may be extended for a further 3 year period (2 + 1 + 1 +1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term.
3.11. The award of contracts shall be carried out in accordance with KWL Purchasing Policy.
To request the tender document pack please email eu.tendering [at] kwl.co.uk
Total value (estimated)
- 拢8,835,000 excluding VAT
- 拢10,602,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2028
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
3.10. The contract will be for a 2-year period commencing on 01 July 2026. The contracts may be extended for a further 3 year period (2 + 1 + 1 + 1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term.
Main procurement category
Goods
CPV classifications
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
Contract locations
- UKE - Yorkshire and the Humber
Lot 1. General Building Materials
Description
3.2. Lot 1 - General Building Materials. - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products suppled we ask for full details of all products along with MSDS sheets as part of your submission. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of 拢400,000
Lot value (estimated)
- 拢2,000,000 excluding VAT
- 拢2,400,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Timber
Description
3.3. Lot 2 - Timber - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products suppled we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of 拢400,000.
Lot value (estimated)
- 拢2,000,000 excluding VAT
- 拢2,400,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Bathroom Materials
Description
3.4. Lot 3 - Bathroom Materials - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products suppled we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. A counter service is not required for this lot as all stock is managed and distributed by our stores team. No geographical restrictions are applied to the supplier on this lot. Standard delivery terms of 3 working days maximum do apply. Full details of warranty provision for showers needs to be detailed within the tender document (5 years) along with provision for the measure service for approximately 40no. replacement half height adaptive shower screens PA. . Estimated annual spend of 拢650,000.
Lot value (estimated)
- 拢3,250,000 excluding VAT
- 拢3,900,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. UPVC Materials
Description
3.5. Lot 4 - UPVC Materials. - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products suppled we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of 拢60,000
Lot value (estimated)
- 拢300,000 excluding VAT
- 拢360,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Tiles & Supplies
Description
3.6. Lot 5 - Tiles & Supplies. - - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products suppled we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. A counter service is not required for this lot as all stock is managed and distributed by our stores team. Standard delivery terms of 3 working days maximum do apply. Estimated annual spend of 拢140,000.
Lot value (estimated)
- 拢700,000 excluding VAT
- 拢840,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Cleaning Materials
Description
3.7. Lot 6 - Cleaning Materials - Used throughout the business for the general maintenance and of properties within Hull and both KWL sites. In order to maintain the quality of products suppled we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of 拢117,000.
Lot value (estimated)
- 拢585,000 excluding VAT
- 拢702,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. General Building Materials
Lot 2. Timber
Lot 3. Bathroom Materials
Lot 4. UPVC Materials
Lot 5. Tiles & Supplies
Lot 6. Cleaning Materials
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 May 2026, 12:00pm
Tender submission deadline
29 May 2026, 12:00pm
Submission address and any special instructions
Please send all submissions to eu.tendering [at] kwl.co.uk before the deadline.
Details can also be found on our website:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 July 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | 5. AWARD CRITERIA 5.1. Predetermined criteria will be used to assess and evaluate all tender responses. These criteria are set out below. Contracts will be awarded based on the most economically... advantageous tender assessed from our point of view. 70% Price 30% Quality. 5.2. Please note that the tender will be awarded in the following lots, Lot 1 - General Building Materials Lot 2 - Timber Lot 3 - Bathroom Materials Lot 4 - UPVC Lot 5 - Tiles & Supplies Lot 6 - Cleaning Materials 5.3. The Price/Quality assessment will be applied to each lot, within the tender submission document you need to provide individual method statements for the lots in which you are interested, even if your proposal for each lot is the same you must complete a submission for each one. 5.4. Please note that when submitting a price for a Lot it is essential to Submit a price for all elements in that Lot, failure to adhere to this requirement will result in your tender being removed at the selection stage of the tender. 5.5. These criteria are set out below and will be evaluated via information submitted in the Tender Submission Document (document 2) and the Price Schedule (document 3). Both documents must be completed and returned as part of your tender submission in accordance with the instructions provided at Section 1.7. Failure to submit either document may affect your submission 5.6. Each Lot will be scored individually, from a combination of the Price score for that specific Lot and the quality score generated from the method statements provided. 5.7. The criteria outlined below will apply to all lots, within the tender submission document. You will need to supply individual method statements for the lots in which you are interested. Suppliers are permitted to submit a bid against one or more individual lots. 3.13.1. Please note any delivery & environmental charges must be included in the tendered prices . Kingstown Works Ltd will not be responsible for any additional undisclosed costs. 3.13.2. Column H within the price schedule requests the supplier confirm if they are offering the exact match previously supplied to KWL or if the Supplier wishes to offer an alternative. The alternative option is colour coded. Red signifies products KWL doesn't wish to look at alternatives for and amber signifies products on which KWL would consider alternatives. These will be subject to approval before evaluation of the pricing schedule, and we may ask for alternatives if we feel the proposed product is not suitable. It remains the responsibility of the supplier to ensure all products proposed are fit for purpose. If suppliers are not able to meet the requirement, KWL reserves the right to award items separately. 3.13.3. KWL intends to select a single supplier for each lot, but does reserve the right to split the category if necessary. ie If a small number of items fall outside the range of products available to the supplier or 'on time' deliveries become an issue. 3.13.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add theses products to your basket of goods and can be considered part of your tender agreement. | Price | 70% |
| Quality | 5. AWARD CRITERIA 5.1. Predetermined criteria will be used to assess and evaluate all tender responses. These criteria are set out below. Contracts will be awarded based on the most economically... advantageous tender assessed from our point of view. 70% Price 30% Quality. 5.2. Please note that the tender will be awarded in the following lots, Lot 1 - General Building Materials Lot 2 - Timber Lot 3 - Bathroom Materials Lot 4 - UPVC Lot 5 - Tiles & Supplies Lot 6 - Cleaning Materials 5.3. The Price/Quality assessment will be applied to each lot, within the tender submission document you need to provide individual method statements for the lots in which you are interested, even if your proposal for each lot is the same you must complete a submission for each one. 5.4. Please note that when submitting a price for a Lot it is essential to Submit a price for all elements in that Lot, failure to adhere to this requirement will result in your tender being removed at the selection stage of the tender. 5.5. These criteria are set out below and will be evaluated via information submitted in the Tender Submission Document (document 2) and the Price Schedule (document 3). Both documents must be completed and returned as part of your tender submission in accordance with the instructions provided at Section 1.7. Failure to submit either document may affect your submission 5.6. Each Lot will be scored individually, from a combination of the Price score for that specific Lot and the quality score generated from the method statements provided. 5.7. The criteria outlined below will apply to all lots, within the tender submission document. You will need to supply individual method statements for the lots in which you are interested. Suppliers are permitted to submit a bid against one or more individual lots. | Quality | 30% |
Other information
Payment terms
17.1.5. Our standard payment terms are 30 days from the date on which the invoice is regarded as valid and undisputed.
Description of risks to contract performance
3.17. Evaluation of the Supplier's performance
3.17.1. The successful Supplier will be performance monitored during the life of the contract.
3.17.2. The basis of the performance monitoring will be upon a set of Key Performance Indicators (KPI's). The KPI's may include (but may not be limited to) measurement of aspects of On Time Deliveries, Price, Failed Orders, quality, timescales, Paperwork. A suite of KPI's will be agreed following the award of contracts.
3.17.3. Quarterly review meetings will be held (or more frequently when necessary) with the successful supplier(s).
Ongoing Contract Delivery
3.18. Service Level Agreement
3.18.1. The successful Suppliers will enter into a Service Level Agreement with KWL. Applicants should note that the terms and conditions of the agreement shall be such as to ensure both parties can maximise on their working relationship. Please refer to document 4 - Service Level Agreement (Draft)
3.18.2. The service level agreement (SLA) must be signed (Wet signature) by both parties before supply contract can commence
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Please email: eu.tendering [at] kwl.co.uk for a full tender pack.
Contracting authority
KINGSTOWN WORKS LIMITED
- Companies House: 05867235
- Public Procurement Organisation Number: PZNJ-9546-YRLG
Unit 2 Connaught Road
Hull
HU7 3AP
United Kingdom
Contact name: Andrew Parkinson
Telephone: 01482 614099
Email: eu.tendering [at] kwl.co.uk
Website:
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government