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Construction Contract Leads

Changes to notice

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Scope

Reference

TTC/LEG/2026/03

Description

Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of Legionella monitoring and testing across seven key council sites for an initial period of 3 years with the possibility to extend for a further 2 years. The Council is committed to ensuring the health and safety of residents, staff, and visitors by maintaining full compliance with ACOP L8 and HSG 274.

The contract will cover the following sites:

The Civic, Stephens Place, BA14 8AH

Trowbridge Museum, The Shires, BA14 8AT

Studley Green Community Centre, Lambrok Road, BA14 9HQ

Trowbridge Cemetery, Downside View, BA14 7NN

Walkers Yard, Trowbridge Park, BA14 7EF

Longfield Community Centre, Weavers Drive BA14 7DZ

Public Toilets, Trowbridge Park, BA14 8AH

2. Scope of Works

The successful contractor will be required to provide a comprehensive water

management service.

Tenderers are asked to provide a schedule of temperature and legionella testing based

on the attached risk assessments and asset lists.

All remedial works included in the risk assessments will be completed separately.

All work must be carried out in accordance with British Standard BS7592 and comply

with ACOP L8 and HSG 274.

3. Asset List and Risk Assessments

See appendix A for risk assessments and Asset list for each location

4. Site inspections

Tenderers are invited to attend site visits on either the 15th or 17th April with an 8.30 start

at the Civic Centre (Address above) please contact terry.kawiti [at] trowbridge.gov.uk to

book a space.

Any Questions will be answered during the site visits.

5. Submission Requirements

In line with standard Trowbridge Town Council procedures, tenderers must submit:

A. Financial Cost Statement: Detailed breakdown of annual monitoring.

B. Technical Proposal: Methodology for testing and electronic logbook management.

C. Experience: Evidence of similar contracts with local authorities or public sector

clients.

D. Health & Safety: Example RAMS and proof of relevant qualifications (e.g., LCA

membership).

E. Insurance: Copies of Public and Employers' Liability insurance.

6. Assessment of Submission

Tenders will be evaluated on a matrix with the following weighting:

Financial Proposal (Price): 50%

Quality & Operational Capability: 30%

Experience & References: 20%

Contact Information: For further details and queries, please contact: Stuart Legg Email:

stuart.legg [at] trowbridge.gov.uk

Total value (estimated)

• 拢45,000 excluding VAT
• 拢54,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 1 June 2026 to 31 May 2029
• Possible extension to 31 May 2031
• 5 years

Description of possible extension:

There is an option to extend after the initial 3 years for a further 2 years should both parties agree.

Main procurement category

Services

CPV classifications

• 71317210 - Health and safety consultancy services
• 71600000 - Technical testing, analysis and consultancy services

Contract locations

• UKK - South West (England)

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Tender submission deadline

1 May 2026, 12:00pm

Submission address and any special instructions

Submissions via email to stuart.legg [at] trowbridge.gov.uk

Tenders may be submitted electronically

No

Award criteria

Assessment of Submission

Tenders will be evaluated on a matrix with the following weighting:

Financial Proposal (Price): 50%

Quality & Operational Capability: 30%

Experience & References: 20%

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

Link to file containing all relevant documents(Appendix 1)

TTC Legionellainvitation to tender Doc.pdf

Contracting authority

Trowbridge Town Council

• Public Procurement Organisation Number: PTMC-2396-NHJQ

The Civic Centre

Trowbridge

BA14 8AH

United Kingdom

Email: cemetery [at] trowbridge.gov.uk

Region: UKK15 - Wiltshire CC

Organisation type: Public authority - sub-central government