ºÚÁÏÉç

Construction Contract Leads

Scope

Description

Waverley Borough Council is seeking Tenders in respect Block Cleaning Services, for Waverley for a period of up to 5 years (initially 3 years plus 1 year + 1 year). The Council is looking to award to one (1) service provider. Anticipated volumes are stated in the Price Schedule but there are no guarantees of volumes through the life of this contract.

The estimated value of this contract is £250,000, over the possible 5-year term with the anticipated start date being the 1st August 2026.

The requirement of this contract id for the provision of a high level of cleanliness throughout the Authority’s premises, not only to meet statutory and regulatory requirements that govern the Tenants, but also to ensure properties are well maintained.

Fundamentally, the achievement of high standards of cleanliness relies upon operational processes and systems that are designed to ensure such an outcome.

The delivery of a high-quality cleaning Service is complex and should not be underestimated although the overriding objective is to ensure that premises are clean.

High levels of cleanliness can only be achieved through:

 Clear specifications

 The relevant training commensurate with job role

 Documented lines of accountability

 Involving users/Tenants

 All staff recognizing their responsibility

 A meaningful framework for measurement

 Support from senior management team.

 Clear lines of Communication

 Quality Assurance processes

 Support Service delivery staff with an effective supervisory and management team providing a ratio of staff to supervision in line with national benchmarks

Total value (estimated)

• £250,000 excluding VAT
• £300,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 3 August 2026 to 2 August 2029
• Possible extension to 2 August 2031
• 5 years

Description of possible extension:

2 x 12month increments

Main procurement category

Services

CPV classifications

• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services
• 90911100 - Accommodation cleaning services
• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services

Contract locations

• UKJ2 - Surrey, East and West Sussex

Submission

Enquiry deadline

6 April 2026, 4:00pm

Tender submission deadline

13 April 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

31 May 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Waverley Borough Council

• Public Procurement Organisation Number: PQQT-6136-PNDN

The Burys

Godalming

GU7 1HR

United Kingdom

Email: procurement [at] guildford.gov.uk

Region: UKJ25 - West Surrey

Organisation type: Public authority - sub-central government