黑料社

Construction Contract Leads

Scope

Reference

WAF Cleaning 2026-2029

Description

The contracting authority is seeking to appoint a suitably qualified and experienced

contractor to provide comprehensive cleaning services for school premises. The contract

will cover the provision of routine and periodic cleaning services to ensure that all facilities

are maintained to a high standard of cleanliness, hygiene, and safety for pupils, staff, and

visitors.

The scope of the contract will include, but is not limited to:

Daily cleaning of classrooms, offices, corridors, toilets, staff rooms, and communal areas

Cleaning of floors, surfaces, furniture, and fixtures

Washroom cleaning and replenishment of consumables

Page 2 to 7

Waste collection and disposal

Periodic deep cleaning, including carpets and high-level areas where required

Window cleaning where specified

Cleaning of halls, dining areas, and other shared facilities

Compliance with safeguarding, health and safety, and school security requirements

The contractor will be responsible for providing appropriately trained staff, supervision,

cleaning materials, equipment, and management systems necessary to deliver the

services. All services must comply with relevant health and safety legislation and

safeguarding requirements applicable within educational environments.

The authority expects the successful supplier to demonstrate strong quality management

procedures, environmentally responsible cleaning practices, and the ability to deliver

consistent service levels across the school premises.

This is a TUPE contract award.

Total value (estimated)

• 拢500,000 excluding VAT
• 拢600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2029
• Possible extension to 31 August 2030
• 4 years

Description of possible extension:

Should the successful applicant meet the high standards set by the Academy during the

agreed term, discussions on a further year extension to the contract will be entered into.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKI71 - Barnet

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Submission type

Requests to participate

Deadline for requests to participate

27 April 2026, 11:59pm

Submission address and any special instructions

WREN ACADEMY Finchley PQQ Enclosed

EFM

Suit 2

Unit 10

Bradburys Court

Lyon Road

Harrow

Middx

HA1 2BY

Or a digital copy to: Colin [at] efm-ltd.co.uk

Tenders may be submitted electronically

No

Languages that may be used for submission

English

Award decision date (estimated)

3 July 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Concession

Competitive flexible procedure description

Stage 1 - Conditions of Participation / Selection Questionnaire (PQQ) Interested suppliers will complete a Selection Questionnaire demonstrating their financial standing, relevant experience in cleaning services, technical capability, and compliance with mandatory requirements. References will be requested Responses will be evaluated and a shortlist of suppliers will be invited to the next stage.

Stage 2 - Invitation to Tender (ITT) Shortlisted suppliers will be invited to submit a tender outlining their proposed methodology for delivering the cleaning services, staffing arrangements, quality assurance processes, social value commitments, and pricing.

Stage 3 - Clarification and/or Negotiation (if required) The contracting authority may conduct clarification questions, presentations, or negotiations with shortlisted suppliers to refine proposals and ensure value for money. The authority reserves the right to award the contract based on the initial tenders without entering a negotiation stage.

Stage 4 - Final Tender / Best and Final Offer (BAFO) (if applicable) Where negotiations take place, suppliers may be invited to submit a Best and Final Offer which will be evaluated in accordance with the published award criteria.

Contract Award The contract will be awarded to the supplier submitting the Most Advantageous Tender based on the evaluation criteria set out in the procurement documents.

Documents

Associated tender documents

3. WAF PQQ-for-Cleaning 2026.docx

Any problems accessing the PQQ, please contact Colin Wood colin [at] efm-ltd.co.uk

Alternate download of PQQ at:

Contracting authority

WREN ACADEMIES TRUST

• Companies House: 06422162
• Public Procurement Organisation Number: PRMT-1638-WHTV

Wren Academy 41 Hilton Avenue

London

N12 9HB

United Kingdom

Contact name: Colin Wood

Email: colin [at] efm-ltd.co.uk

Website:

Region: UKI71 - Barnet

Organisation type: Public authority - sub-central government