黑料社

Construction Contract Leads

Scope

Reference

TSAT01.01

Description

This tender opportunity has been issued by Thinking Schools Academy Trust (鈥渢he Trust鈥�) Tenderers are invited to tender for the provision of an outsourced cleaning service (鈥渢he Service鈥�). Full details of all contract requirements are given in this document - Document 2a. Specification of Requirement and Document 2b. Output Specification. The contract is to include daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and washroom spaces. The Contractor shall provide all labour, consumables, goods and materials, required to provide the cleaning service as determined by the specification, tender and contract documentation.

Total value (estimated)

• 拢3,000,000 excluding VAT
• 拢3,600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2029
• Possible extension to 31 August 2031
• 5 years

Description of possible extension:

Option of 2 further 1 year extensions (3+1+1)

Options

The right to additional purchases while the contract is valid.

The Contractor shall note the following specific contract options relevant to this procurement: Additional schools being added to the Contract The cleaning operating model or cleaning hours may need to be adjusted to continue to deliver the service. Additional activities or services may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UK - United Kingdom

Participation

Legal and financial capacity conditions of participation

a. Employer鈥檚 (Compulsory) Liability Insurance* = [拢10m] b. Public Liability Insurance = [拢10m] c. Professional Indemnity Insurance = [拢N/A] d. Product Liability Insurance = [拢N/A]

Technical ability conditions of participation

Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in the education sector. To constitute a pass, at least three contract example provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer鈥檚 established past experience in similar and relevant projects/contracts.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

21 April 2026, 12:00pm

Tender submission deadline

21 April 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

19 May 2026

Recurring procurement

Publication date of next tender notice (estimated): 13 March 2031

Award criteria

Other information

Payment terms

The Contractor shall operate the Service efficiently and provide a commercial solution that offers best value to the Trust, proactively assessing where efficiencies can be made and discussing these and their cost benefits with the Trust. The Contractor shall submit invoices and associated documentation by email to the Head of Operations Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month.

Description of risks to contract performance

Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a material breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of services. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.

Contracting authority

Thinking Schools Academy Trust

• Public Procurement Organisation Number: PQWG-7594-ZNTD

Park Crescent

Chatham

ME4 6NR

United Kingdom

Email: claire.blagdon [at] tsatrust.org.uk

Region: UKJ41 - Medway

Organisation type: Public authority - central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

PHP Law LLP

Summary of their role in this procurement: Tender process support

• Public Procurement Organisation Number: PPRM-9434-VNYQ

Unit 3 The Brutus Centre Station Road Totnes

Totnes

TQ9 5RW

United Kingdom

Contact name: Josie Medforth

Telephone: +44 01234567890

Email: josie.medforth [at] phplaw.co.uk

Region: UKK43 - Devon CC

Contact organisation

Contact PHP Law LLP for any enquiries.