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Construction Contract Leads

Scope

Description

General Description of Works for Which Services are Required

The City of London Corporation (CoLC) proposes to complete a major modernisation (or replacement if deemed appropriate) for the 9No. lifts within Cromwell Tower, Lauderdale Tower, and Shakespeare Tower. The successful consultant is to survey the existing lifts to determine how the existing lifts are to be either modernised or replaced to reach the standards set by the Corporation and ensure they meet the conditions of any required Statutory Consents.

The current lifts are bespoke, with many parts specified closed protocol. The intention is to modernise/replace the lifts with parts available via open protocol, to mitigate limitations around supply for maintenance purposes during the serviceable life of the lifts post-completion.

Lift Asset Overview Reports have highlighted the current lifts are towards the end of their serviceable life, with the general condition noted as obsolete and requiring attention. Therefore, it is recommended a project to modernise/replace the lifts is considered now. It is noted within the survey reports that the existing guides, counterweight, lift car, and hoist motor remain in a reusable condition. We would still expect the appointed lift consultant to complete their own surveys and provide with own professional opinion on the level of lift modernisation/replacement required.

Resident Engagement

CoLC require the Lift Consultant’s assistance during tenant discussions and fit out design throughout RIBA Stages 0-6. Production of design information and overview of the proposals, going through to updates on works during construction.

RIBA Stage 0 & 1

CoLC will instruct the Lift Consultant to complete initial site surveys and feasibility study to determine the preferred option for lift modernisation/replacement. Feasibility to include anticipated timescales and costs.

RIBA Stage 2 & 3

Following feedback from stakeholders and a decision for the preferred option, Lift Consultant will be required to then develop the design to complete RIBA Stage 2/3. As Project Manager, the Lift Consultant will need to ensure the designs are coordinated with all relevant statutory approvers such as Building Regulations and Heritage.

They will also be expected to work with the CoLC in any procurement activities required for the Main Construction works.

RIBA Stage 4

The Lift Consultant is to produce a full technical specification and contractual documentations for competitive tender purposes. Consultant to allow for review and feedback on drafted documentation, completing all necessary alterations.

Consultant to lead the tender processes (with assistance from CoLC, including CoLC Procurement), undertaking a full tender analysis. To allow for tender interviews with contractors.

Consultant will be expected to provide suitable input to facilitate instructing the nominated contractor, to include reviewing any necessary appointment documents which may include a letter of intent.

RIBA Stage 5

The Consultant is appointed at Stage 5 for the purposes of management of the project including but not limited to monitoring progress, reviewing Contractor’s Proposals, inspecting the quality of manufacture and construction of the Project, chairing contractor meetings, reviewing payment applications, variation instructions and the like, and witnessing any test and advising whether the same comply with the performance requirements and design of the Project and the Client Brief.

The Consultant shall provide suitably qualified staff to visit the site at appropriate intervals to inspect the Works and carry out the services.

RIBA Stage 6 & 7

The Consultant is to assist CoLC in the handover process, reviewing and commenting on completion documents issued by the Contractor, review and ensure all defects are closed out (issuing all relevant certificates), and provide full support during the warranty period and defect liability period as required.

Principal Designer

Throughout the project cycle, the Lift Consultant will also be expected to undertake the role of Principal Designer (CDM). A separate consultant will be appointed for the role of Principal Designer (BR), however the Lift Consultant is expected to assist this appointed consultant in their duties.

General Considerations

The lifts should be modernised/replaced subject to any necessary requirements of the Local Planning Authority and Listed Building Consent, but with improved specifications to meet the current Building Regulations. The Design Team in which this document is intended to procure, shall be named as ‘Consultant’ throughout this brief.

Total value (estimated)

• £300,000 excluding VAT
• £360,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 4 May 2026 to 3 May 2029
• 3 years

Options

The right to additional purchases while the contract is valid.

Variations to the contract

Main procurement category

Services

CPV classifications

• 42416100 - Lifts
• 42416130 - Mechanical lifts
• 79415200 - Design consultancy services

Contract locations

• UKI - London

Submission

Enquiry deadline

23 March 2026, 2:00pm

Submission type

Requests to participate

Deadline for requests to participate

10 April 2026, 2:00pm

Submission address and any special instructions

The link below will take you to the jagaer portal the project can be found itt_

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

Maximum 6 suppliers

Award decision date (estimated)

24 April 2026

Award criteria

Other information

Payment terms

As stated in the Terms of Agreement

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This Competitive Flexible Procedure will be conducted in two (2) stages:

• Stage 1 – Invitation to Participate (ITP)

You will need to respond and submit the following:

o Qualification Questions (Qualification Envelope) – Pass/Fail

o Technical Questions (Technical Envelope) – Responses in the form of Attachments

• Stage 2 – Invitation to Tender (ITT) – To follow with ITT documents will be sent out to the top ranked six bidders from stage 1.

The Invitation to Participate (ITP) will comprise of Suppliers being asked to meet the conditions of participation and respond to a number of technical questions based on previous contract experience / contract examples. Following assessment of the responses, the City will notify suppliers in writing to confirm the outcome of the assessment and whether or not they have been successfully shortlisted to participate to the next stage of this procurement. The assessment will be undertaken in accordance with the methodology set out at section 7 of this document.

Contracting authority

The Mayor and Commonalty and Citizens of the City of London

• Public Procurement Organisation Number: PYQD-1693-MYXR

PO Box 270

City of London

EC2P 2EJ

United Kingdom

Telephone: 020 7606 3030

Email: CityProc.Operations [at] cityoflondon.gov.uk

Website:

Region: UKI43 - Haringey and Islington

Organisation type: Public authority - sub-central government