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Construction Contract Leads

Scope

Reference

PA23GPAGST5

Description

Mid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment.

The contractors will be required to deliver:

• Planned preventative maintenance and bi-annually statutory servicing;

• Reactive maintenance and repairs;

• Renewal or replacement of equipment where assets are beyond economic repair;

• 24/7/365 emergency call-out coverage;

• Provision of compliance documentation;

• Coordination with organisation’s contract manager.

The requirement will be split into 3 Lots:

• Lot 1 – Western Division (Pembrokeshire & Carmarthenshire)

• Lot 2 – Southern Division (Swansea & Neath Port Talbot)

• Lot 3 – Northern Division (Ceredigion & Powys).

Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available.

The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals.

Total value (estimated)

• £450,000 excluding VAT
• £540,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 22 May 2026 to 21 May 2028
• Possible extension to 21 May 2032
• 6 years

Description of possible extension:

option to extend by a further 4 years at 2-year intervals

Main procurement category

Services

CPV classifications

• 50531100 - Repair and maintenance services of boilers
• 45331110 - Boiler installation work
• 44620000 - Central-heating radiators and boilers and parts
• 42160000 - Boiler installations
• 50883000 - Repair and maintenance services of catering equipment
• 50720000 - Repair and maintenance services of central heating
• 50531200 - Gas appliance maintenance services

Lot constraints

Maximum number of lots a supplier can bid for: 1

Maximum number of lots a supplier can be awarded: 1

Description of how multiple lots may be awarded:

Suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available

Not the same for all lots

Contract locations are shown in Lot sections, because they are not the same for all lots.

Lot 1. Western Division

Description

Pembrokeshire and Carmarthenshire

Lot value (estimated)

• £150,000 excluding VAT
• £180,000 including VAT

Contract locations

• UKL14 - South West Wales

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Southern Division

Description

Swansea and Neath Port Talbot

Lot value (estimated)

• £150,000 excluding VAT
• £180,000 including VAT

Contract locations

• UKL17 - Bridgend and Neath Port Talbot
• UKL18 - Swansea

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Northern Division

Description

Ceredigion and Powys

Lot value (estimated)

• £150,000 excluding VAT
• £180,000 including VAT

Contract locations

• UKL24 - Powys
• UKL14 - South West Wales

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Western Division

Lot 2. Southern Division

Lot 3. Northern Division

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

10 April 2026, 5:00pm

Tender submission deadline

17 April 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

• Welsh
• English

Award decision date (estimated)

15 May 2026

Recurring procurement

Publication date of next tender notice (estimated): 11 March 2032

Award criteria

Lot 1. Western Division

Lot 2. Southern Division

Lot 3. Northern Division

Other information

Payment terms

All invoices to be e-mailed directly to finance [at] mawwfire.gov.uk

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

Appendix I - MAWWFRA Contractors Safety Guidelines Booklet

Appendix H - MAWWFRA Contractors Management of Contractors Procedure

Appendix G - Welsh Language Standards Questionnaire

Appendix F - Pricing Schedule

Appendix E - MAWWFRA Plant Asset List

Appendix D - Service Specification

Appendix C - Specification

Appendix B - Terms and Conditions of Contract

Appendix A - Welsh Procurement Specific Questionnaire

ITT Part 2

ITT Part 1

Contracting authority

Mid and West Wales Fire and Rescue Authority

• Public Procurement Organisation Number: PGBC-9888-YDYX

Fire Service Headquarters

Carmarthen

SA31 1SP

United Kingdom

Contact name: David Williams

Telephone: +3706060699

Email: procurement [at] mawwfire.gov.uk

Website:

Region: UKL14 - South West Wales

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales