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Construction Contract Leads

Scope

Description

The Carlton Academy Trust has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.

The schools involved are: -

Oulton Academy, LS26 8EX

High Park School, BD9 6RY

Beechcliffe Thackley School, BD10 0TD

Carlton Mills Primary School, BD9 5AT

Marshfield Primary School, BD5 9DS

Thorpe Primary School, BD10 9PY

Carlton Bolling Academy, BD3 0DU

This tender will establish a Framework Agreement which will allow the Trust to add additional schools to the contract throughout the tenure. Any joining schools will align with the same contract end date.

Start date 1st September 2026- with Oulton joining on 1st October 2026

The Contract Duration and Structure

Initial Term: 3 years (with 2 optional one-year extensions).

Financial Model:Guaranteed fixed cost model: Defined annual labour costs, operation overheads and management fees.

It is the intention of the Trust to appoint a single contractor in order to maximise the benefits for all parties.

The quality of the service and the proposed budget for the second year will be reviewed three months before the expiry of the first twelve months. The Trust at this time reserves the right to terminate the contract should either the quality or future costs be unacceptable.

Some TUPE Data outstanding- will issue as clarification asap.

Note Pay increases will be agreed 10th March 2026 for April 2026 and a clarification will be issued to agree how bidders should apply this and April 2027 awards, as soon as possible.

Commercial tool

Establishes a framework

Total value (estimated)

• 拢4,824,000 excluding VAT
• 拢5,790,560 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2030
• Possible extension to 31 August 2032
• 6 years

Description of possible extension:

2 possible one year extensions

Options

The right to additional purchases while the contract is valid.

Option to absorb additional schools into the framework if they join the Trust and contracts with current supply end.

Main procurement category

Services

CPV classifications

• 90910000 - Cleaning services

Contract locations

• UKE4 - West Yorkshire

Justification for not using lots

One contractor supplier preferred for contract management and economies in scale.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

Based on prevailing year management fee and sundries %

Award method when using the framework

Without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Tender submission deadline

20 April 2026, 11:59pm

Submission address and any special instructions

via

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

22 May 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

Short time frame to tender.

Engagement with marketplace through consultancy.

Documents

Associated tender documents

Login required- access can be granted by emailing admin [at] redboxcs.com

Contracting authority

CARLTON ACADEMY TRUST

• Companies House: 11963458
• Public Procurement Organisation Number: PPGX-3272-NBRR

Carlton Bolling

Bradford

BD3 0DU

United Kingdom

Email: admin [at] redboxcs.com

Region: UKE41 - Bradford

Organisation type: Public authority - sub-central government