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Construction Contract Leads

Scope

Reference

DN809109

Description

Newark and Sherwood District Council (NSDC) wishes to invite tenders from suitably qualified contractors for the delivery of Communal electrical and Fire safety Service and Maintenance Contract.

Newark and Sherwood District Council is the largest district council in Nottinghamshire covering an area of 251.5 square miles having an estimated population of 122,000. The district is predominantly rural with some large forestry plantations, the ancient Sherwood Forest, and the towns of Newark on Trent, Southwell, and Ollerton. The towns and villages in the west of the district are former coal mining villages. Newark on Trent and Balderton form the largest urban concentration.

Newark and Sherwood District Council require all managed communal areas to undergo electrical biased checks and to have accredited BAFE engineers to fulfil its responsibilities as a landlord. The contractor will undertake all work through directly employed staff and NSDC will only permit the use of specialized sub-contractors upon their approval. At NSDC's discretion the contractor may be requested to attend NSDC managed properties not listed within the pricing schedule. The contractor is to deliver the service on behalf of NSDC for circa 129 sites for:

• Electrical installation condition reports

• Fire Alarm Panels

• Fire Detection Systems

• Emergency Lighting

• Renewables - Solar PV, Invertors, Battery Storage, Charge points etc.

• Portable appliance testing -PAT

• Lightening Protection

• Roller Shutter Doors

• Automated Doors

• Fire Dampers

• Sprinkler and Misting System

• Automatic Opening Ventilation -AOV's

• Emergency Voice Communication Systems (EVCs)

• Fire Extinguisher and ancillaries (Fire blankets)

• Evacuation chairs

Further information can be obtained in the tender documentation within this tender pack.

Contract Duration

The anticipated contract start date is 1st May 2026.

The contract will be in place for an initial period of four (4) years, with the option to extend for a further period of 11 months, subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed.

Estimated Budget

The budget for this contract is estimated in the region of £1,400,000 excluding VAT in total.

Contract Terms

The Contractor will operate under the conditions of the JCT Measured Term Contract

2016 with Amendments.

Procurement Procedure

Open procedure in accordance with Procurement Act 2023

This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at

/

Tender documents can be found at:

Link to procurement portal: /

Project ID: DN809109

Total value (estimated)

• £1,400,000 excluding VAT
• £1,680,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 May 2026 to 31 March 2030
• Possible extension to 31 March 2031
• 4 years, 11 months

Description of possible extension:

Extension is subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed.

Main procurement category

Services

CPV classifications

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

Contract locations

• UKF1 - Derbyshire and Nottinghamshire

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

26 March 2026, 5:00pm

Tender submission deadline

2 April 2026, 12:00pm

Submission address and any special instructions

/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

30 April 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

Contracting authority

Newark And Sherwood District Council

• Public Procurement Organisation Number: PPXR-3259-QCMJ

Castle House, Great North Road

Newark

NG24 1BY

United Kingdom

Email: wellandprocurement [at] melton.gov.uk

Region: UKF15 - North Nottinghamshire

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Welland Procurement

Summary of their role in this procurement: Buyer

• Public Procurement Organisation Number: PVMQ-1845-NYPP

Parkside

Melton Mowbray

LE13 1GH

United Kingdom

Email: wellandprocurement [at] melton.gov.uk

Region: UKF22 - Leicestershire CC and Rutland

Contact organisation

Contact Welland Procurement for any enquiries.