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Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

Scope

Reference

COM/1177/2026

Description

There is a requirement to tender for the provision of Cleaning Services at Buckinghamshire Council Corporate Offices and cross county sites, to ensure we are keeping our buildings clean and safe to fulfil our health and safety obligations. There are 74 sites in total.

The contract will be for an initial term of 3 years, commencing on 1st of August 2026 and ending on 31st July 2029. The contract may be extended by one further 2-year period, and then another further 1-year period, making a potential total contract length of 6 years. The total contract spend for the full 6 years is estimated at £ 9,252,939. This is only an estimate, and the actual spend maybe higher or lower than this figure.

This service is being procured using a two-stage procurement process which consists of:

• Stage 1 Invitation to Participate – A selection process using a Procurement Specific Questionnaire (PSQ)

• Stage 2 Suppliers successfully shortlisted at Stage 1 of the Procurement will be invited to submit tenders.

This advert is for Stage 1 only.

For the avoidance of doubt, bidders must only complete and return the PSQ (and any documents requested within the PSQ) at this stage 1.

The Council is of the opinion that TUPE will apply.

The In Procurement Specific Questionnaire (PSQ) and associated documents for this opportunity are published on the Council's procurement portal: If you wish to participate and have not yet registered, please ensure you do so via the procurement portal in order to access the documentation. The Procurement Specific Questionnaire (PSQ) must be returned via the Council's procurement portal. The return date is midday on Friday 20th March 2026. Procurement Specific Questionnaire (PSQ) received after this time and date will not be accepted.

The contract will not be divided into Lots. The reason for not having Lots is that we have previously considered fractionalizing the tender into lots, however had moved away from this direction. The reason for this is that we have a business need for a single contract, with one main contact and oversight presiding over the whole, which would reduce our management time and pick up economies of scale throughout the supply chain. We have previously found that one point of contact overall with several area managers gives us a suitable and timely service response, with resilience provided through the area managers.

Total value (estimated)

• £9,252,939 excluding VAT
• £11,103,527 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 August 2026 to 31 July 2029
• Possible extension to 31 July 2032
• 6 years

Description of possible extension:

The contract will be for an initial term of 3 years, commencing on 1st of August 2026 and ending on 31st July 2029. The contract may be extended by one further 2-year period, and then another further 1-year period, making a potential total contract length of 6 years

Main procurement category

Services

CPV classifications

• 90900000 - Cleaning and sanitation services
• 90910000 - Cleaning services
• 90911200 - Building-cleaning services
• 90919200 - Office cleaning services

Contract locations

• UKJ13 - Buckinghamshire CC

Submission

Submission type

Requests to participate

Deadline for requests to participate

20 March 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

13 July 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 August 2031

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This service is being procured using a two-stage procurement process which consists of:

• Stage 1 Invitation to Participate – A selection process using a Procurement Specific Questionnaire (PSQ)

• Stage 2 Suppliers successfully shortlisted at Stage 1 of the Procurement will be invited to submit tenders.

This advert is for Stage 1 only.

For the avoidance of doubt, bidders must only complete and return the PSQ (and any documents requested within the PSQ) at this stage 1.

Documents

Associated tender documents

Contracting authority

Buckinghamshire Council

• Public Procurement Organisation Number: PCLJ-2677-YQXD

The Gateway, Gatehouse Road

Aylesbury

HP19 8FF

United Kingdom

Email: procurement [at] buckinghamshire.gov.uk

Region: UKJ13 - Buckinghamshire CC

Organisation type: Public authority - sub-central government