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Construction Contract Leads

Scope

Description

La Retraite Roman Catholic Girls' School is a Catholic secondary school and sixth form located in the Clapham Park area of the London Borough of Lambeth.

The School's current cleaning contract is outsourced to one supplier and is coming to the end of the present contract term. The new contract will start on 1st September 2026 and will be awarded as a three-year contract, with the option to extend for two years (on a +1year, +1year basis).

The School requires a cleaning services provider to manage and provide flexible and best value cleaning services throughout the School's site, with a proactive approach to service development and innovation to maintain the high standards required over the length of the contract.

Contract value is approx 拢300k per annum.

Total value (estimated)

• 拢1,500,000 excluding VAT
• 拢1,800,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2029
• Possible extension to 31 August 2031
• 5 years

Description of possible extension:

Option to extend for a further two periods of 12 months.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKI3 - Inner London - West

Submission

Submission type

Requests to participate

Deadline for requests to participate

27 March 2026, 12:00pm

Submission address and any special instructions

Submission instructions are included in the PSQ; all completed PSQ submissions are to be sent to gail [at] panacheconsultancy.co.uk by the deadline stipulated.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

Maximum 5 suppliers

Selection criteria:

Scoring criteria listed in PSQ document.

Award decision date (estimated)

29 June 2026

Award criteria

Other information

Payment terms

Payment Terms must comply with UK Government requirements.

Description of risks to contract performance

Contract performance is managed via KPIs and these can be negotiated further post award.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. All award criteria will be provided in the tender documents.

Documents

Associated tender documents

Interested parties are to complete a Procurement Specific Questionnaire, which can be accessed via the dropbox link provided. If you have any queries, please contact

gail [at] panacheconsultancy.co.uk

Contracting authority

La Retraite Roman Catholic Girls' School

• UK Register of Learning Providers (UKPRN number): 10003732
• Public Procurement Organisation Number: PJJX-6627-DRJG

1-4 Atkins Road

Clapham Park, LONDON

SW12 0AB

United Kingdom

Email: finance [at] laretraite.co.uk

Region: UKI45 - Lambeth

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

PANACHE CREATIVE LIMITED

Summary of their role in this procurement: Panache Consultancy, as Cleaning Services Consultants, are supporting the School with the facilitation of this tender exercise, as a supporting role only.

• Companies House: 07723278
• Public Procurement Organisation Number: PJBH-9519-QWJG

Midway House Herrick Way, Staverton Technology Park

Cheltenham

GL51 6TQ

United Kingdom

Email: gailheath [at] panacheconsultancy.co.uk

Website:

Region: UKK13 - Gloucestershire

Contact organisation

Contact PANACHE CREATIVE LIMITED for any enquiries.