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Construction Contract Leads

Scope

Description

Stamford Green is a three-form entry Primary School and Nursery in Epsom, Surrey. We are a thriving local authority maintained school with a large wraparound care provision (from 7.30am – 6.30pm) and a regular programme of community lettings throughout the year.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 685 pupils on roll and 85 teaching and support staff.

The contract being tendered is for three years in duration from 1 September 2026 to 31 August 2029 and will operate as a Fixed Price Contract, with the successful Contractor offering the school a guaranteed return / cost per annum for the provision of cleaning services.

The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. We also have an externally run holiday club which is typically open for 4 days at each half term, 8 days during the Easter Holidays and 12 -16 days during the Summer Holidays.

The contract offered covers the scope for the provision of all cleaning services within the School, which currently includes

•3 cleaners working a total of 13.5 hours per day Monday – Friday between the hours of 4.30pm and 8.30pm.

•One daytime cleaner for 2 hours per day, from 10.00am – 12.00pm Monday - Friday

•Routine cleaning – 195 days per year (term time plus INSET days)

•Holiday / periodic cleaning – 20 days per year

•All Classrooms have hard floors.

Please see PSQ Document for more information.

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Total value (estimated)

• £213,315 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2029
• 3 years

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKJ2 - Surrey, East and West Sussex

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

2 April 2026, 12:00pm

Submission type

Tenders

Tender submission deadline

5 June 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

6 July 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Please see PSQ Document for more information.

Contracting authority

Stamford Green Primary & Nursey School

• Public Procurement Organisation Number: PLCR-5796-NDNY

Stamford Green Primary School and Nursery, Christ Church Mount, Epsom

Surrey

KT19 8LU

United Kingdom

Contact name: Mike Yarnold

Telephone: 01276 673896

Email: tenders [at] litmuspartnership.co.uk

Region: UKJ26 - East Surrey

Organisation type: Public authority - sub-central government