ºÚÁÏÉç

Construction Contract Leads

Scope

Reference

EMS/PLO.HCOH/2026

Description

The contract is for a single supplier to provide Design and Build of a New Formaldehyde Detection System in The Plowright Building as per the User Requirement Specification (URS) for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF.

The scope of this contract is to install a new Formaldehyde (HCOH) detection system so it remains available to operate, safe, reliable and will serve the building for a minimum of 15 years.

The scope of works will involve:

• Detailed design work for the new HCOH Detection system, as per the URS, including drawings showing the exact location and configuration.

• Supply, manufacture, delivery, installation, commissioning and certification of new HCOH Detection System

• Confirmation of the method of calibration is to be provided as part of this tender submission.

• Management of all subcontractors employed by the supplier to complete these works.

• On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and a separate section which provides details of the following:

o Brief Description of the works being carried out.

o Project Risk Assessment.

o Key structural principals.

o Hazardous materials used.

o Information on the future removal of installed plant.

o H&S information about equipment provided for cleaning or maintaining installed plant.

o The nature, location and markings of significant services.

o Information and as built drawings of buildings, plant and equipment.

o Step by step activities to carry out the works.

o Lesson Learnt, challenges met and how they were overcome.

• It is a requirement to consider the on-going maintenance and calibration costs for each supplier. As part of the tender submission, please also provide a service contract quotation in addition to the above scope for a duration of 3 years. The scoring panel will then consider this cost within the scoring matrix to assess each supplier based on the cost of project delivery and the first 3 years servicing.

o It must be noted that the service contract will not be purchased as part of this project and is only intended to allow the scoring team to consider the on-going costs.

Total value (estimated)

• £40,000 excluding VAT
• £48,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 25 May 2026 to 30 September 2026
• 4 months, 7 days

Main procurement category

Works

CPV classifications

• 31642000 - Electronic detection apparatus
• 45310000 - Electrical installation work
• 45311000 - Electrical wiring and fitting work
• 71334000 - Mechanical and electrical engineering services
• 90731500 - Toxic gas detection services

Contract locations

• UKJ25 - West Surrey

Participation

This procurement is reserved for

UK suppliers

Submission

Enquiry deadline

18 March 2026, 12:00pm

Tender submission deadline

8 April 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Award criteria

50% Quality/ 40% Price/ 10% Commercial Aspects

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

The ITT Pack Scan be viewed via Please note upon receipt of a fully completed, signed and dated pdf version of Appendix H - Confidentiality Agreement as an attachment to a correspondence message via the In-Tend portal the remaining docs i.e. 6. Appendix E1 - Site Documents and 6. Appendix E2 - Plowright Drawings will be issued.

Contracting authority

THE PIRBRIGHT INSTITUTE

• Companies House: 00559784

Pirbright Laboratory Ash Road

Woking

GU24 0NF

United Kingdom

Email: Procurement.department [at] pirbright.ac.uk

Website: /

Region: UKJ25 - West Surrey

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)