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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Fife Council

Fife House, North Street

Glenrothes

KY7 5LT

Contact

Graham Hill

Email

graham.hill [at] fife.gov.uk

Telephone

+44 3451550000

Country

United Kingdom

NUTS code

UKM72 - Clackmannanshire and Fife

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement – Floor Coverings, Replacement and Lifting/Relaying including Reactive Maintenance, various locations throughout Fife

Reference number

CW0321

II.1.2) Main CPV code

• 45432111 - Laying work of flexible floor coverings

II.1.3) Type of contract

Works

II.1.4) Short description

The Council intends to set up a Multi Supplier Framework Agreement, with three Contractors for a maximum duration of four years, September 2026 to September 2028 with one optional two-year extension.

II.1.5) Estimated total value

Value excluding VAT: £5,200,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45432111 - Laying work of flexible floor coverings

II.2.3) Place of performance

NUTS codes

• UKM72 - Clackmannanshire and Fife

Main site or place of performance

Fife

II.2.4) Description of the procurement

Framework Agreement – Floor Coverings, Replacement and Lifting/Relaying including Reactive Maintenance, various locations throughout Fife

The Council intends to set up a Multi Supplier Framework Agreement, with three Contractors for a maximum duration of four years, September 2026 to September 2028 with one optional two-year extension.

Specific Contracts (call-offs) will only be awarded to Contractors during the period of the Framework Agreement. After this Framework Agreement period ends, Fife Council will not award any more Specific Contracts. However, Contractors will be required to complete Specific Contracts which are awarded during the period of the Framework Agreement even although completion extends beyond the period of the Framework Agreement.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £5,200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Optional 24 months

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

The Council intends to evaluate the SPD and a clear break in scores will determine the tenders for consideration in Stage 2 of the process.

The Council intends to invite a minimum of 5 of the top scoring candidates to tender for this requirement, insofar as there are a sufficient number of candidates who submit completed SPDs which meet the Selection Criteria. In the event of equal scoring, the Council reserves the right to increase this number to allow all acceptable candidates the opportunity to tender in the interests of fairness, equity and transparency.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

We can exclude you from this procurement if you are not enrolled in the relevant professional or trade registers kept in the Member State of your establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

16 March 2026

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

24 April 2026

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community Benefits/Social Value – Tenderers shall provide a Community Benefits delivery plan/ methodology as part of their tender submission, fully describing how they would intend to:-

Engage with the targeted unemployed persons and demonstrate an understanding of their employment-related needs;

Engage with or provide the employability services required to support the targeted unemployed persons;

Work with their sub-sub-contractors and suppliers who will provide the training placement and employment opportunities;

Ensure that each employed individual has a high quality experience maximising their chances of gaining and sustaining longer term future employment, describing the likely various stages of involvement and support to be given.

(SC Ref:823673)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Kirkcaldy Sherriff Court

Wemyssfield

Kirkcaldy

Country

United Kingdom