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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Castlehill Housing Association

4 Carden Place

Aberdeen

AB10 1UT

Email

info [at] castlehillha.co.uk

Telephone

+44 1224625822

Country

United Kingdom

NUTS code

UKM5 - North Eastern Scotland

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Term Contract for the Maintenance, Servicing & Reactive Repairs to Central Plant and Renewable Installations 2026

II.1.2) Main CPV code

• 50531100 - Repair and maintenance services of boilers

II.1.3) Type of contract

Services

II.1.4) Short description

Generally, the service will comprise the servicing, maintenance and 24/7 reactive repairs to oil & gas fired central plant serving communal heating installations; Air source heat pumps; ground source heat pumps; and NIBE Exhaust Air systems for domestic dwellings together with the heating systems within the individual Tenants properties throughout Aberdeen City and Aberdeenshire and Moray.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50531100 - Repair and maintenance services of boilers
• 42515000 - District heating boiler
• 42511110 - Heat pumps

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire
• UKM62 - Inverness & Nairn and Moray, Badenoch & Strathspey

II.2.4) Description of the procurement

Generally, the service will comprise the servicing, maintenance and 24/7 reactive repairs to oil & gas fired central plant serving communal heating installations; Air source heat pumps; ground source heat pumps; and NIBE Exhaust Air systems for domestic dwellings together with the heating systems within the individual Tenants properties throughout Aberdeen City, Aberdeenshire and Moray.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Term Contract for the Maintenance & Servicing of Central Plant and Renewable Installations will be for a 2-year period with the option to extend for 2 x single 1-year periods solely at Castlehill Housing Association's discretion to a maximum of 4 years.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'.

III.1.2) Economic and financial standing

List and brief description of selection criteria

All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'.

III.1.3) Technical and professional ability

List and brief description of selection criteria

All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision

All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'.

III.2.2) Contract performance conditions

Refer to ITT Section No. 1 - Preliminaries and Section No. 2 - Contract Requirements for details.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

12 March 2026

Local time

5:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

12 March 2026

Local time

5:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Two to Four years dependant on extensions.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please ensure that you have carefully and comprehensively read the attached 'Appendix A - SPD Guidance and Quality Method Statement Scoring & Evaluation Criteria' document as it contains very specific information that you will be required to follow to provide your SPD and Quality response.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:822315)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Aberdeen Sheriff Court

53 Castle Street

Aberdeen

AB11 5BB

Country

United Kingdom